Administrative Assistant - Michels Pacific Energy

Strengthening the West Coast’s power grid isn’t for the weak. Keeping electricity flowing and the lights might not be a 9-to-5 desk job, but it is a chance to do meaningful work. Michels Pacific Energy, Inc. is a sought-after power delivery contractor. We do what is needed – from building transmission lines and substations to distribution networks and natural disaster repairs. Our work improves lives. Find out how a career at Michels Pacific Energy, Inc. can change yours. 

As an Administrative Assistant, you will provide day-to-day administrative support under direct supervision and will be responsible for scheduling meetings, processing mail, assisting with correspondence, making copies, maintaining standard department materials, and managing distribution. The Administrative Assistant position must have strong attention to detail and maintain confidentiality at all times. Critical for success are the abilities to multitask, prioritize and project a professional image. 

Key Responsibilities:

• Maintain and promote a strong safety culture for all employees, vendors, and customers and follow all safety and environmental policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• Provide administrative support to department: schedule meetings, process mail, assist with correspondence, make copies, maintain standard department materials and manage distribution.
• Write, proofread and distribute/mail correspondence, reports, and letters as requested.
• Check and prepare invoices for approval; route to Accounts Payable for payment and complete necessary follow up work.
• Facilitate invoice billing: internal invoices and tracking/management of payment status
• Track and record payroll records. Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file payroll documents.
• Work with Michels Pacific Energy, Inc. and the Michels Family of Companies on a variety of clerical related tasks.
• Assist management with development and assembly of presentation materials.
• Other duties as assigned.

 Why Michels?

• We are consistently ranked among the top 10% of Engineering News-Record’s Top 400 Contractors
• Our steady, strategic growth revolves around a commitment to quality
• We are family owned and operated
• We invest an average of $5,000 per employee on training each year
• We reward hard work and dedication with limitless opportunities
• We believe it is everyone’s responsibility to promote safety, regardless of job titles.
• We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan.  Depending on your positions and location you may participate in a different benefit plan. 

Why you?

• You thrive in fast-paced environments under tight deadlines
• You are organized and professional
• You relish new challenges and evolving technology
• You enjoy collaborating and communicating with your teammates
• You deliver exemplary customer service through interactions with others

What it takes:

• High school diploma or GED, 0 to 3 years of related administrative experience, or an equivalent combination of education and experience
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) 
• Exceptional organizational and time-management skills, with strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize workloads in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to tackling challenges.
• A high level of professionalism and discretion in handling confidential information.