IT Category Lead Buyer

Arendt & Medernach is the leading independent business law firm in Luxembourg with over 800 professionals. The firm’s international team of more than 470 legal experts represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Frankfurt, Hong Kong, London, New York, and Paris.

Our service to clients is differentiated by the end-to-end specialist advice we offer, covering all legal, regulatory, taxation, and advisory aspects of doing business in Luxembourg.

Our firm advises international and domestic clients in all areas of business law relevant to their business activities, ranging from fund formation, banking, insurance, private equity, and real estate to corporate and tax matters.

Given the ongoing development of our firm, we are currently recruiting:

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IT Category Lead Buyer

Your role

Reporting to the Central Procurement Manager, the IT Category Lead Buyer will be the primary procurement contact for an assigned portfolio of IT goods and services.

The position combines category management with hands-on procurement execution. The IT Category Lead Buyer will work closely with IT service owners, Information Security, Legal, Finance, Accounts Payable and suppliers to ensure that purchases and renewals are commercially sound, appropriately approved, contractually covered and delivered on time.

Your responsibilities

Support to Procurement strategy and sourcing for IT Category

• Support strategy definition and deployment for assigned IT spend areas, including, as applicable, software, SaaS, hardware, maintenance, support, telecommunications and IT professional services
• Analyse expenditure, supplier concentration, contract coverage, internal demand, renewal dates and purchasing patterns
• Define the appropriate sourcing route for each requirement, such as competitive tender, quotation process, framework call-off, reseller competition or direct negotiation.
• Prepare RFQs and RFPs, coordinate supplier responses, perform commercial comparisons and document procurement recommendations.
• Monitor supplier-market developments and provide practical procurement guidance to IT stakeholders

Contract renewals management

• Maintain a reliable IT contract and renewal pipeline in the CLM platform , with clear milestones, responsibilities and escalation points.
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• Coordinate renewal activities between IT owners, suppliers, Legal, Finance, Data Protection and Information Security.
• Ensure that required supplier due diligence, security assessments and internal validations are initiated and completed before purchase, renewal or contract signature.
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• Track contractual documentation, approvals, negotiation status, signature and purchase-order readiness.
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• Escalate late decisions, unresolved security findings, unacceptable supplier terms or potential service-interruption risks to the Central Procurement Manager and the appropriate IT owner.

Operational purchase management

• Ensure that purchase orders are issued before supplier delivery or invoicing, except where an authorised exception applies.
• Confirm alignment among the purchase order, quotation, contract and approved budget.
• Support compliance with procurement procedures, delegated authorities and approved buying channels.
• Maintain complete and accurate procurement records in the relevant purchasing and contract-management systems.
• Maintain clear trackers for sourcing initiatives, renewals, approvals, security reviews, contracts, purchase orders and invoice exceptions.
• Assign actions and target dates to the relevant stakeholders and follow up consistently until closure.

Procurement governance and performance management

• Deploy Central Procurement policies, procedures, controls and standard templates across the assigned IT category.
• Act as the procurement governance point of contact for IT owners, guiding stakeholders through the appropriate sourcing, approval, contracting and purchasing route
• Promote the use of approved suppliers, framework agreements, standard contractual terms and consolidated buying channels across the IT category.
• Monitor IT suppliers relationships and performance through business reviews, annual scorecards, collection of stakeholders feedback and follow-up of corrective action plans

Your profile

• Bachelor’s or Master’s degree in Procurement, Supply Chain Management, Business Administration, Finance, Information Technology or a related discipline.
• 3–5 years of relevant experience in procurement, strategic sourcing, category management, contract management or purchasing operations.
• Professional fluency in English and French
• Practical exposure to IT procurement and existing IT suppliers network, preferably covering one or more of the following: software and SaaS; IT hardware; maintenance and support; telecommunications; cloud or hosting services; IT professional or managed services.
• Good understanding of purchase-to-pay processes, including requisitions, approvals, purchase orders, goods or service receipt and invoice matching.
• Ability to understand commercial IT models such as subscriptions, licences, maintenance, consumption-based services and professional-services engagements.
• Strong analytical skills and confidence working with spend, pricing, contract and purchasing data.
• Excellent organisational skills, with the ability to manage multiple renewals and operational priorities simultaneously.
• Collaborative and service-oriented approach when working with IT, Finance, Legal, Information Security and business stakeholders.

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Within Arendt, we uphold high standards. Our professionals work with clients on engaging projects, empowered from the start. With a strong local presence in Luxembourg and international reach, we support and train our team members to thrive in a culture of excellence. Specialised teams ensure the right skills are available, allowing for a focus on added value. Our leaders are approachable, providing support and mentoring.

We offer a vibrant social life with numerous events, embracing sports and art, our culture encourages openness and discovery beyond the professional realm. With over 50 nationalities represented, Arendt is committed to the well-being of its staff, serving the best interests of its clients, protecting the environment, and supporting education.

Arendt promotes equal opportunities and value each employee for what they bring to the community. For more information, please refer to our diversity and inclusion policy on our website.

Interested?

If you are interested in this job opportunity, we are looking forward to receiving your application.
All applications will be treated confidentially.

Please be aware that the selected candidate will be required to provide a criminal record (or certificate of good conduct).

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