Public Safety Parking & Fleet Administrative Assistant

Position Title:

Public Safety Parking & Fleet Administrative Assistant

Job Description:

The Public Safety Parking & Fleet Administrative Assistant is responsible for coordinating and supporting the University’s parking enforcement program and fleet management operations. This role oversees vehicle registration for students and staff, administers parking permits, and ensures consistent enforcement of university parking policies and regulations.
The position manages the University’s fleet program, including vehicle inventory, distribution, tracking, and recordkeeping to ensure proper utilization, compliance, and maintenance coordination. The Assistant monitors parking activity, supports enforcement processes, and assists with data analysis related to parking and fleet operations.
The position also supports Clery compliance documentation and other departmental administrative functions as needed.
This role requires professional and effective communication with the university community to address parking, permitting, and fleet-related inquiries while delivering a high level of customer service. Strong organizational, multitasking, and problem-solving skills are essential.
Administrative responsibilities include data entry and reporting using Excel, maintaining records in department software systems, and creating materials using tools such as Adobe and Canva.
The Assistant must adhere to all university safety policies and procedures applicable to the work environment. This position supports the Director and Deputy Director of Public Safety with additional duties as assigned and reports directly to the Director of Public Safety.

Essential Duties and Responsibilities:

Job duties and responsibilities include, but are not limited to:

                                                                                                            

• This position will work 20 hours a week part-time.
• Supports and assists the Director and Deputy Director in the performance of their duties and follows their directions/requests.
• Data entry of vehicle registrations and issuance of parking decals. This includes identifying vehicle owners of citations, monitoring citations for the appeals process, preparing citations for adjudication, data entry of all billed citations, and all filing/history needs of this process.
• Management of fleet vehicles, certified drivers, billing, and related tasks.
• Assist with Clery compliance administrative tasks.
• Conduct analysis and develop reports related to department activities.
• Attentiveness to fire security and safety hazards, taking corrective measures or documenting for repair through the work order system.
• Operate the University phone system in a professional and polite manner.
• Issue temporary vehicle registrations.
• Work with the Premises access control system.
• Must adhere to the rules of confidentiality.
• Assist with management of the University access control system. Program card readers with time zones/schedules. Work with campus departments, including Frederick campus, regarding door access needs.
• Complete other administrative tasks as assigned.

Job Requirements: Education, Experience and Skills:

Minimum Qualifications

• High school diploma or equivalent. Associate's degree preferred.
• Good communication skills required.
• Advanced computer knowledge.
• Good human relations skills required.
• Ability to work with and resolve stressful and challenging situations.
• Successful passing of a background check.

POSITION LOCATION

Department of Public Safety.

EQUIPMENT USED

Computer, software systems, and telephone.

Salary/Hours/Benefits

• Minimum Pay Rate: $16.50 ( Part-Time) 20 hours/week
• Holiday and sick leave benefits.
• Tuition remission for graduate and undergraduate classes at Mount St. Mary’s University.
• PNC Sports Complex (ARCC) Membership Benefits

Part time