Project Coordinator

Description

Location: Manor, Texas

Employment Type: Full Time/Exempt

Proposed Salary Range: $60,000–$80,000 annually (DOE)

Experience: 2–5 years of relevant experience

Travel: Up to 20%

Role Purpose

The Project Coordinator supports the successful execution of commercial modular building projects from design and permitting through manufacturing and final inspection. This role serves as a central coordination point for internal and external project stakeholders and resources, keeping project information, schedules, documentation, approvals, and required activities organized and on track.

Falcon’s projects involve the design and manufacture of commercial and industrialized modular buildings, including structures manufactured from modified shipping containers. This position works closely with project leadership and technical subject-matter experts, with an emphasis on coordination, communication, documentation, and follow-through.

Primary Duties and Responsibilities

Project Coordination and Communication

• Coordinate activities and communication among internal and external stakeholders across design, engineering, permitting, manufacturing, inspection, and delivery.
• Track open items, decisions, dependencies, and action items; follow up with responsible parties to maintain project progress.
• Maintain organized project documentation and ensure current information is available to appropriate stakeholders.
• Identify schedule risks, missing information, and unresolved issues and escalate them to project leadership as appropriate.
• Maintain clear, timely, and professional communication throughout the project lifecycle.

Permitting and Plan Review Coordination

• Prepare and coordinate project submissions to Design Review Agencies (DRAs), state modular programs, and other applicable reviewing authorities.
• Track submissions through review and approval, including plan-review comments, responses, revisions, and approvals.
• Receive, organize, and distribute plan-review comments and coordinate responses with the appropriate project resources.
• Maintain records of submissions, approvals, correspondence, and required revisions; proactively follow up on outstanding items.

Third Party Engineering Coordination

• Submit approved shop drawings and supporting documentation to third-party engineering firms for required structural and mechanical, electrical, and plumbing (MEP) engineering review and certification.
• Coordinate questions, revisions, and documentation between project resources and third-party engineers.
• Track engineering deliverables required professional seals or stamps, and associated engineering fees.

State Modular Program Compliance

• Coordinate requirements associated with applicable state modular and industrialized building programs.
• Maintain and update Falcon’s State Compliance Reference Sheet, including submission, inspection, labeling, and administrative requirements.
• Prepare and submit required monthly state modular manufacturing reports.
• Manage and track applicable state fees, submission fees, inspection fees, and related administrative costs.
• Maintain documentation supporting compliance with state modular manufacturing requirements.
• Coordinate requests for required state labels, insignias, or certification marks and track their placement on completed units.

Project Scheduling and Milestone Tracking

• Maintain and update project schedules based on current project information.
• Track design completion, approvals, engineering, permitting, manufacturing readiness, inspections, and delivery milestones.
• Communicate schedule changes, upcoming milestones, and deadlines to appropriate stakeholders.
• Follow up on activities and approvals approaching or exceeding required completion dates; communicate schedule impacts and dependencies to project leadership.

Inspection Coordination

• Coordinate required third-party and state modular manufacturing inspections.
• Work with manufacturing resources and inspectors to schedule inspections at appropriate production stages.
• Track inspection results and coordinate resolution of inspection-related documentation and corrective items.
• Maintain inspection records and supporting compliance documentation.
• Coordinate the placement and documentation of required state labels and insignias following applicable inspections and approvals.

Requirements

Experience

• 2–5 years of relevant experience in project coordination, construction, manufacturing, permitting, engineering coordination, or a related field.

Knowledge and Skills

• Strong organizational and communication skills, with the ability to coordinate multiple projects, priorities, and resources simultaneously.
• Consistent follow-up and the ability to move open items toward resolution.
• Strong attention to detail in documentation, schedules, regulatory submissions, and compliance requirements.
• Ability to communicate professionally and effectively with internal and external project stakeholders.
• Comfort working in a deadline-driven construction and manufacturing environment.
• Ability to read and navigate construction drawings, specifications, engineering documents, and plan-review comments.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and Teams.

Preferred Experience

• Commercial construction or manufacturing project coordination; modular, industrialized, or off-site construction.
• State modular building or manufacturing programs, construction plan review, permitting, inspection scheduling, and regulatory documentation.
• Coordination with architects and engineering disciplines.
• Project scheduling, milestone management, and project-management software.

Work Environment

This is a full-time position based at Falcon Structures in Manor, Texas, with up to 20% travel.