School of Nursing Administrative Specialist

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Job Posting Title:

School of Nursing Administrative Specialist

   

Position Type:

Professional / Unclassified

   

Department:

LSUA ASA - HHS - Nursing (Sarita V James (00001233))

   

Work Location:

LSU - Alexandria

   

Pay Grade:

Professional

   

Job Description:

RESPONSIBILITIES:

 

50% Administrative

• Assistant to School of Nursing Director

• Provides administrative assistance to School of Nursing faculty

• Coordinates all School of Nursing office duties, making independent judgments as actions needed

• Responds to requests accordingly from leadership, students, faculty, and staff regarding

established policies and procedures

• Represents correspondence for Director.

• Prepares reports for Louisiana State Board of Nursing and accrediting bodies with guidelines from Director

• Prepares contractual agreements and related documents with follow-through and billing.

• Prepares purchase requisitions needed by the School of Nursing.

• Follows up on receipt of all items ordered and resolves issues with orders.

• Monitors and maintains student records and management of LSBN applications for clinical practice.

• Monitors changes in the program to address clinical needs accordingly.

• Audits student rosters and records to help ensure requirements are met for degree programs.

• Organizes and maintains records and filing system for office, including student, general, and personnel files according to university guidelines.

• Hosts orientation meetings with students and their LSBN application process.

• Hosts orientation meetings with senior students preparing for licensure exam.

• Coordinates with LSBN analysts for reporting needs of new and existing clinical students.

• Assists with Director's calendar and scheduling of events.

• Autonomous decision making for day-to-day operations of the school.

• Monitors schedule and faculty appointment forms for full time faculty and adjuncts as assigned

• Submits all faculty appointment forms and cumulative appointment forms to HR in

collaboration with RN-BSN coordinator timely

• Assists with office set up for new employees and ensure office equipment is working appropriately.

35% Advanced Clerical

• Updates Technical Skills with Microsoft Office or Smartsheets

• Lead on preparations for recruiting event materials, promotional supplies

• Confidential maintenance of faculty/staff appointments, new hires, and files for all programs

• Monitors and assists with accreditation needs for additional reports as well as annual reports for ACEN and LSBN

• Collaborates with RN-BSN Coordinator with shared duties

• Participates in School of Nursing Committees as assigned and records minutes.

 

5% Supervisory

• Supervises student worker or peer mentors as warranted.

10% Other Duties

• Other duties assigned by the Director.

• Works with appropriate offices across campus

• Supports LSUA through participation in various service activities

• Supports RN-BSN program in the absence ofRN-BSN coordinator

 

 

QUALIFICATIONS:

• Bachelor's Degree or higher preferred

• Technical skills in the utilization of Microsoft Office or Microsoft 365

• Technical skills in the utilization and creation of spreadsheets

• Ability to learn new technology advances such as SMART Sheets

• Strong time management skills

• Strong interpersonal skills in addressing public and co-workers across campus

• Ability to make decisions independently

• Prior support role/office management experience preferred

   

Additional Job Description:

Competencies:

None

Special Instructions:

Please attach a Resume/CV, a cover letter, 3 references and unofficial transcripts. Official transcripts will be required upon hire.

Please attach all transcripts to your application. A background check is required for hire.

Questions or concerns about your application should be directed to LSUA Human Resources at (318) 473-6401 or [email protected].

   

Skills Needed:

   

Preferred Skills:

   

Posting Date:

October 30, 2026

   

Closing Date (Open Until Filled if No Date Specified):

November 4, 2026

  

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

   

Essential Position (Y/N):

   

LSUA is an Equal Opportunity Employer.

   

HCM Contact Information: