Project Coordinator

Department: Project Coordination

Employment Type: Permanent - Full Time

Location: Guelph, ON

Reporting To: Danielle Jensen

Compensation: CA$55,000 - CA$64,000 / year

Description

• You push the boundaries of what’s possible
• People know they can rely on you to follow through on your commitments
• You believe that when a group of people come together, they can achieve more than any one person could alone

Key Responsibilities

• Track and maintain project leads, opportunities, and related data in the ERP system
• Assist project managers with preparing and submitting proposals, ensuring accuracy and compliance with client requirements
• Support proposal development by creating task structures, timelines, resource plans, and cost estimates
• Write, edit, and format reports, project deliverables, and documentation.
• Manage contracts, approvals, and supporting documentation, and coordinate contract reviews
• Assist with invoices, payments, and purchase orders for suppliers, subcontractors, and consultants
• Coordinate and track insurance documents for projects and subcontractors
• Prepare and distribute project status reports, meeting notes, and action items; arrange project meetings
• Maintain comprehensive project files, including contracts, drawings, specifications, and correspondence
• Assist the project manager in developing project plans, budgets, milestones, and deliverables; monitor team activities to ensure on-time and on-budget delivery
• Track scope changes, obtain client sign-off, and support project managers in overall project execution

Skills, Knowledge & Expertise

• Post-secondary diploma or certificate in office or business administration
• Preferred consideration will be given to candidates with office experience in a client-facing environment and/or with project coordination in engineering/construction/environmental projects
• Excellent verbal and written communication skills with a proven ability to deliver high-quality customer service 
• Ability to operate at an advanced level in MS Office software
• Exceptional organizational and administrative skills focused on meeting deadlines
• Must be able to handle multitasking in a fast-paced team environment
• Aptitude for attention to detail to ensure a high degree of quality assurance 
• Flexibility in dealing with change and confidential information
• Availability to work outside normal working hours to meet client deadlines

Job Benefits

• An opportunity to redefine possible
• Salary range: $55,000 – $64,000
• Group health benefits
• Proactive and ongoing training, education, and a Learning Spending Account
• Fitness Spending Account
• An abundance of career paths and opportunities to advance