Operations Coordinator- SEA & Pacific

About SMEC

For 75 years, SMEC has built a reputation as a trusted partner on major transport and energy infrastructure projects around the world. Our design leaders and specialist teams draw on deep expertise and experience delivering projects across a range of diverse environments, from some of the world’s most remote locations to some of the densest urban surroundings.

We understand the value of relationships to ensure that we comprehensively address all requirements at each stage in a project’s development. By closely collaborating with our clients, contractors, subcontractors and asset operators, we deliver commercially informed design thinking through local specialists who understand on-the-ground context and industry expectations.

We stand apart through our historically diverse, globally connected workforce, operating out of more than 40 countries with strong local relationships.

Our diverse workforce of professionals are highly respected experts who bring talent, experience and passion to their fields. Challenging boundaries, we look beyond the project scope to ensure we leave a positive impact in the communities we live and work in and allow present and future generations to thrive.

About the Job

Responsibilities:

• Opportunity/Pursuits phase

1. Provide coordination support for assigned Pacific opportunities, including opportunity setup, liaison with subcontractors and JV partners, preparation of administrative and BMS compliance requirements, CV formatting, proposal quality checks, and submission support.

2. Monitor and identify current opportunities from IFI, local client websites, and other opportunity portals on a regular basis.

3.Should have a good understanding of SMEC’s standard proposal pricing approach.

4. Any other relevant duties assigned by the RM- ASIA

• Project Implementation Phase

1.      Review project reports and ensure formats are in accordance with SMEC Business Management System (BMS), Quality Assurance (QA) procedures and appropriate technical standards.

2.     Assist and work closely with the Project Directors, Project Managers and Coordinators on to ensure successful delivery of projects including achieving the target contribution margins, minimal WIP and Debtors and invoicing are up to date.

3.     May assist in setting up new projects in this region in consultation with the Regional and Functional Manager. This may include, but not limited to, physical arrangement with respect to housing, accommodation, travel of staff, logistics, office equipment, etc.

4.     Assist Project Managers in project audits and review of project inputs and outputs.

5.     Coordinate and may attend relevant meetings with clients, stakeholders, contractors and project teams and facilitate the transfer of information required for various aspects of projects, when necessary.

6.     Proficiency with the company’s financial systems, processes, and procedures.

7.     Assist in the preparation or review of all contracts with staff working in the SEA & Pacific regional projects.

8.     Support other Project Managers in preparation of sub consultancy and joint-venture agreements as may be applicable with associates and JV partners.

Collaborate with appropriate team members, contributors and stakeholders to maintain quality, timeliness and co-ordination of project deliverables.

Qualifications:

• Bachelor’s degree in engineering, Business Administration, or relevant field

• Minimum three years of experience in Project Management/Procurement and/or Business Development

• Experience in Multinational Engineering industry is an advantage

• High level communication skills

• Proficiency with MS Office

• Ability to write effectively in English to furnish reports and to prepare business development materials including proposals.

• Ability to plan for and keep track of multiple projects and deadlines.

• Willingness to continue building skills through educational opportunities.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!