Senior Assistant, Administration (2-years Contract)

About Us

Headquartered and listed in Singapore in 2021, CapitaLand Investment Limited (CLI) is a leading global real asset manager with a strong Asia foothold.  As at 5 November 2025, CLI had S$120 billion of funds under management. CLI holds stakes in eight listed real estate investment trusts and a suite of private real asset vehicles that invest in demographics, disruption and digitalisation-theme strategies. Its diversified real asset classes include retail, office, lodging, industrial, logistics, business parks, wellness, self-storage, data centres and private credit.

Job Description

You will be part of the Commercial Operations team and reporting to the Manager, Property Management.

Job Responsibilities:

General Administration

• Provide administrative support to the site team as assigned such as e-filing of documents

• Responsible for recording and updating staff leave

• Responsible for the petty cash float

• Prepare and distribute invoices to tenants

• Liaise closely with Finance department on matters relating to procurement, arrears management, banks and payment

• Requisite stationery and pantry refreshment

• Ensure that cheques and cash collections (if any) are banked in promptly

• Perform required functions in SAP & Simplicity like accrual, perform good receipts for term contracts and ad-hoc purchase orders, non-rental revenue items billing.

Tenancy Matters

• Update tenants’ records to the buildings as assigned

• Compile and submit additional charges form for services rendered to tenants

Carpark Operations

• Coordinate complimentary parking or reservation of parking lots for VIPs

• Manage Season and hourly parking sales, revenue collection and refunds through JustPark system

• Ensure prompt and effective car park operation and compliance with car park SOPs

Others

• Attend enquiries/ complaints from tenants and general public at buildings as assigned and ensure prompt follow up

• Any other duties as and when assigned

Job Requirements:

• Minimum GCE ‘O’ level with 3 to 5 years of related experience

• Proactive and able to multi-task with minimum supervision

• Proficient in MS office 

• Systematic with good organizational skills and enjoy interacting with people

Benefits

• Comprehensive medical coverage
• Training and development opportunities
• Subsidised rates at Ascott serviced residences
• Strong advocate of staff volunteerism
• Wellness programmes

At CapitaLand, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values. We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality.

Only shortlisted candidates will be notified.