AK060 - Full-Time House Manager/Family Assistant - Washington DC

Overview

A busy professional family in Washington, D.C. is seeking an experienced, highly organized, and proactive full-time house manager to oversee the daily operations of their approximately 6,600-square-foot, three-level residence. The principals are both attorneys with demanding schedules and are looking for a capable self-starter who can take ownership of household operations, anticipate needs, and manage projects through completion without requiring frequent direction or follow-up.

The family recently moved into the residence and is in the process of redecorating and completing several home projects. The house manager will serve as the primary point of contact for contractors, installers, vendors, and other service providers and should be comfortable representing the principals when they are unavailable. This person should be able to understand the scope of each project, communicate instructions clearly, monitor progress, and ensure work is completed properly.

The household also employs a chef, housekeeper, and childcare providers though weekday mornings would require assistance with their 2-year old daughter from the hours of 7:00am through 8:45am, including driving their daughter to a preschool program located two miles from the household. The ideal candidate will work collaboratively with the existing household team while maintaining clear systems, strong communication, and accountability throughout the home.

The family is especially seeking someone dependable, discreet, communicative, and trustworthy who exercises excellent judgment and handles household funds and confidential information responsibly. This is a wonderful opportunity for an experienced career house manager who enjoys creating structure, solving problems, and making a meaningful difference in the daily lives of a busy family.

Schedule

• Monday through Friday
• Approximately 40-50 hours per week
• Exact daily hours to be finalized with the right candidate, typically 7:00am through 3:00pm.
• Flexibility required for household projects, appointments, deliveries, and occasional travel/childcare
• Two consecutive days off each week
• Position to begin as soon as the family finds the right candidate

Responsibilities

• Oversee the day-to-day operations of the family’s primary residence
• Serve as the primary point of contact for household vendors, contractors, installers, and service providers
• Schedule and oversee routine maintenance, repairs, deliveries, and household appointments
• Meet vendors and contractors at the residence and communicate project requirements on the principals’ behalf
• Monitor ongoing household and design projects and ensure work is completed properly and on schedule
• Research, vet, and recommend reputable vendors and service providers
• Create and maintain a comprehensive household manual
• Develop and maintain household systems, schedules, calendars, and service records
• Coordinate with the family’s housekeeper, chef, nannies, and other household employees
• Occasionally step in when child-care is needed including the weekday mornings.
• Driving the child in the mornings for drop-offs.
• Supervising the child weekday mornings
• Maintain household inventories, including paper goods, childcare necessities, and other household supplies
• Order and restock household supplies as needed
• Run personal and household errands
• Manage dry-cleaning drop-offs and pickups
• Handle returns, exchanges, donations, and shipping
• Assist with selling or consigning furniture, clothing, and other household items
• Research appropriate resale, consignment, donation, or disposal options for household belongings
• Oversee deliveries, furniture installation, and organization projects
• Coordinate vehicle maintenance and service appointments as needed
• Track household purchases and maintain accurate receipts and expense records
• Assist with occasional household events or special projects
• Provide basic pet care for the family’s French bulldog, including letting the dog into the fenced yard and refreshing food or water as needed
• Remain comfortable providing limited emergency backup assistance with the family’s young child if another caregiver is unexpectedly unavailable
• Accompany the family on occasional domestic or international trips, typically lasting one week or less, if available

Qualifications

• Experienced and confident managing a busy private residence
• Highly organized with excellent follow-through and attention to detail
• Proactive and able to recognize and address household needs without waiting for direction
• Strong project-management and problem-solving skills
• Excellent judgment when researching and selecting vendors and service providers
• Professional, discreet, trustworthy, and respectful of household boundaries
• Clear and confident communicator who is comfortable providing updates and raising concerns
• Resourceful and creative when approaching unusual household projects
• Comfortable working collaboratively with other household employees
• Able to manage competing priorities in a calm and efficient manner
• Comfortable working in a household with young children and a dog
• Flexible and able to adapt as the family’s household and staffing needs evolve
• Interested in a long-term position with a growing family

Requirements

• Minimum 5+ years of recent professional private household management experience
• Excellent verifiable references
• Valid driver’s license and clean driving record
• Reliable personal vehicle for work-related errands
• Able to swim and knowledgeable about water safety
• Comfortable working in a home with a swimming pool
• Comfortable with light pet care
• Willingness to undergo a background check
• Legally able to work in the United States
• Valid passport and willingness to travel are strongly preferred

Salary and Benefits

• $140,000+ annually, flexibility on salary DOE
• W-2 employment
• Health insurance stipend
• 2 weeks paid vacation, with one week coordinated with the family’s travel and one week selected by the employee
• Paid federal holidays
• Paid sick days
• Mileage reimbursement for work-related driving