Administrative Assistant, Golf Shop

The primary responsibility of the Administrative Assistant is to provide administrative support for Golf Shop operations while maintaining the confidentiality of all Club business.

This position is a full-time, on-site role in Augusta, GA.

Job Responsibilities

• Receives incoming phone calls and appropriately handles or directs the call.

• Types memos, correspondence and files department documents and forms. Edits and updates documents utilized by all Golf Shop employees.

• Organizes and maintains all central filing systems for the Golf Shop and makes recommendations for improvements to the filing system.

• Maintains the calendar for Senior Director, Golf Professionals, schedules appointments and coordinates gate access notifications.

• Reconciles the cash register and maintains petty cash fund.

• Communicates with Accounting on purchase orders and accounts payable purchase orders.

• Enter daily deposits into bank account.

• Processes and sorts incoming/outgoing mail.

• Maintains contact information for the Golf Shop.

• Purchases office supplies and maintains appropriate inventory.

• Coordinates the maintenance of all office equipment in the Golf Shop.

• Coordinates travel arrangement for Senior Director, Golf Professionals.

• Maintain a sufficient green jacket inventory to accommodate Member needs.

• Coordinates appointments with tailor for green jacket alterations.

• Updates spreadsheet to account and track all green jacket activity including inventory, sale and alterations and storage between Golf Shop and Housekeeping.

• Greet and provide professional and courteous assistance to Members and guests in the sale of golf shop merchandise and apparel.

• Operates a cash register for purchases.

• Performs other duties which are deemed by management to be an important part of the job.

• Physical demands are outlined immediately below.

Physical Demands

• Acceptable level of hearing and vision to perform job duties

• Occasionally required to walk and work with hands and arms, lift up to 25 pounds and/or drive a golf cart.

• Constantly required to sit, sometimes for several hours at a time, and use their hands and fingers to operate a computer.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Qualifications:

      Skills/Knowledge/Attributes:

• Must have working knowledge of Microsoft Word and Excel computer applications

• Effective oral and written communication skills

• Good time management skills with the ability to prioritize multiple tasks effectively

• Effective customer service skills

• High attention for detail

• Advanced organizational skills

• Basic math skills

Relative Experience/Education:

• 0 – 2 years’ secretarial experience

• 1 year bookkeeping experience preferred

• Prior sales experience is preferred

• High school diploma or equivalent is required

Required License(s):

• Possess a valid driver’s license and/or successfully completes the Club’s internal motor vehicle training program

Projected Work Schedule:

Must be available for a varying work schedule to include days, evenings, weekends, holidays, and overtime as required.

Work Authorization & Sponsorship

Applicants must be legally authorized to work in the United States at the time of hire. We are unable to provide visa sponsorship for this position.