Police Body-Worn Camera Records Specialist I

Under the general guidance and leadership and guidance of the Chief of Police, this entry-level position operates within the specialized field of police records. It involves applying technical procedures and often requires a higher level of independent judgment to ensure the department effectively manages the department’s body-worn camera and digital evidence program. The position reports directly to the Records and Facilities Supervisor, who provides day-to-day direction and supervision, while overall leadership is provided by the Chief of Police.

ESSENTIAL DUTIES

To perform this job successfully, an individual must ensure the department’s body-worn camera polices and procedures are effectively administered. The requirements listed below are representative of the knowledge, skill and ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position. 

• Oversee the department’s body-worn camera (BWC) program and ensure compliance with department policies and procedures, State of Florida laws, and applicable regulations.
• Manage the deployment, configuration, maintenance, and replacement of body-worn cameras and related equipment.
• Administer the BWC digital evidence management system, including user accounts, permissions, storage, and system settings.
• Monitor camera usage and ensure officers properly activate, deactivate, upload, and categorize recordings.
• Review BWC recordings for compliance, quality assurance, training, and policy adherence.
• Conduct audits and prepare reports identifying recording deficiencies or policy violations.
• Manage the retention, preservation, classification and disposition of BWC video evidence.
• Coordinate responses to subpoenas, public records and discovery requests, court orders, and other authorized requests for recordings.
• Ensure sensitive or confidential video recordings are properly restricted, redacted and released in accordance with department policies and State of Florida laws.
• Maintain accurate documentation and chain-of-custody records for digital evidence.
• Troubleshoot camera, docking station, software, connectivity, and evidence-management issues.
• Coordinate with Information Technology personnel, prosecutors, records personnel, command staff and the BWC vendor.
• Maintain equipment inventories and track assigned cameras, accessories, repairs, replacements, and warranties.
• Train new and existing personnel on BWC equipment, software, policies and proper recording procedures.
• Develop and update BWC policies, procedures, training materials and user guides.
• Monitor system capacity, software updates, firmware upgrades and technological changes.
• Generate statistical and administrative reports regarding camera usage, evidence, compliance and system performance.
• Assist with investigations involving BWC recordings and locate and preserve relevant footage.
• Ensure recordings are properly associated with incidents, cases, reports and other evidence.
• Monitor unauthorized access, deletion, alteration, sharing or dissemination of BWC recordings.
• Participate in departmental audits, inspections, litigation and compliance reviews involving the BWC program.
• Serve as the department’s primary point of contact for body-worn camera technology and digital evidence management.
• Evaluate new BWC technology and make recommendations regarding equipment, software, policies, and program improvements.
• Maintain confidentiality and security of law-enforcement video and other digital evidence
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES 

• Ability to learn records management systems such TRACS and RMS.
• Ability to establish and maintain cooperative, professional, team focused and effective working relationships with colleagues, other departments, external agencies and the public.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), with the ability to create, edit and manage documents, spreadsheets, presentations and email communications effectively.
• Basic knowledge of records management practices, office procedures and techniques relevant to police records operations.
• Familiarity with the tools, materials and equipment commonly used in police records management and administrative tasks.
• Awareness of workplace safety practices and the ability to recognize and mitigate potential hazards associated with office and records-related duties.
• Strong communication skills with the ability to understand, follow and convey verbal, written and electronic instructions clearly and accurately.
• Commitment to adhering to all City safety policies and procedures in the operation of vehicles, equipment, tools and within the workplace environment.
• Demonstrated ability to manage sensitive or confidential information with discretion and in accordance with applicable laws and department policies.

• High school diploma or an acceptable equivalency diploma.
• Minimum of One (1) year of experience in Microsoft Word and Excel. 

A comparable amount of training or experience may be substituted for the minimum qualifications.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Summary:  

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

 Indoor working environment which may involve working during a variety of extreme weather conditions.  

Risk/Safety Conditions:

The position involves a minimal degree of risk with time-sensitive demands.

These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position.

The City of Panama City is an Equal Opportunity Affirmative/ Action Employer.