- Location
- Petaling Jaya, Selangor, Malaysia · published
- Department
- IT
- Source
- Workable
Description
- Prepare and compile standard supporting documents required for tenders, including product lists, technical datasheets, company profiles, and relevant certifications.
- Review and analyze incoming tender documents to identify specific requirements, technical specifications, and compliance criteria.
- Collaborate with stakeholders to understand the overall technical requirements of the project.
- Assist in the division of work packages and distribution of tasks among the internal technical team.
- Assist to prepare preliminary design layouts for solar PV systems (e.g., module layout, single line diagrams) using drafting tools or software (e.g., AutoCAD, PVsyst).
- Coordinate with relevant internal stakeholders (e.g., Legal, Finance, Procurement) to gather and verify updated company documents, financial statements, and etc.
- Help to communicate effectively with external vendors and subcontractors to obtain pricing and technical specifications.
- Assist in the final submission process, helping ensure all documents are bound, paginated, and submitted before the deadline (both physical and electronic).
- Help maintain the CRM system by updating tender progress, client interactions, and records of submitted bids.
- Support tracking of the project tender pipeline to help monitor upcoming opportunities and department targets.
- Assist in preparing status reports for management, covering submission milestones and pipeline updates.
- Help coordinate responses to special project enquiries from clients, consultants, or external parties, even outside formal tenders.
- Assist in gathering technical and commercial information to support preliminary proposals, budget estimates, or feasibility responses.
- Help ensure enquiries are logged, tracked, and followed up within the CRM system