Payroll & General Accountant

Under the general supervision of the Controller the Payroll & General Accountant is responsible for the accurate and timely administration of the College’s biweekly payroll, financial management of state and federal grants, and broad range of professional accounting functions. This position ensures compliance with applicable federal, state, and institutional regulations; supports financial reporting and general ledger activities; and provides expert level guidance in payroll, grant accounting, and general accounting practices. The payroll & general accountant also serves as backup support for the other Business Office functions, including Accounts Payable and Student Financial Services & Accounting. (This list is not all-inclusive; other duties may be required and assigned.)
Payroll

• Process bi-weekly payroll, ensuring accuracy, completeness, and timely submission.
• Review and reconcile payroll data prior to processing and prepare payroll related reports.
• Prepare journal entries and reconcile payroll-related general ledger accounts.
• Maintain employee payroll, process employee payroll within the ERP system.
• Administer Wisconsin Retirement System (WRS) enrollment eligibility, reporting, contribution submissions, and annual reconciliation.
• Coordinate payroll tax reporting, annual W-2 processing, and other required payroll filing.
• Coordinate the annual Worker’ Compensation payroll and assist with external audit requests.
• Provide support to supervisors regarding time reporting, leave reporting, and payroll procedures. 
• Maintain payroll procedures and internal controls.

Grant Financial Management

• Track, monitor, and account for federal and other funding.
• Prepare and submit grant reimbursement requests and required financial reports. 
• Prepare and reconcile journal entries and budget amendments related to grant activity.
• Collaborate closely with Grants Coordinator to ensure compliance with grant financial reporting requirements and applicable regulations. 

General Accounting

• Prepare and post journal entries.
• Perform monthly account reconciliations, including bank accounts, balance sheet accounts, and other assigned general ledger accounts.
• Assist with month end and year end closing processes.
• Prepare financial reports, schedules, and supporting documentation.
• Assist with annual financial preparation and audits and discrepancies.
• Maintain accurate accounting records and supporting documentation.
• Maintain effective internal accounting controls and recommend improvements.
• Assist with implementation of financial processes.
• Assist with special projects as needed.
• Serve as back up for other Business areas.

Knowledge, Skills, and Abilities:

• Advance knowledge of payroll administration, payroll, tax regulations, and payroll accounting.
• Through knowledge of generally accepted accounting principles (GAAP), governmental accounting, and accounting.
• Knowledge of accounting principles, Uniform Guidance (2 CFR Part 200), and financial reporting requirements.
• Knowledge of purchasing requirements, audit procedures, internal controls and state and federal reporting requirements.
• Knowledge of Microsoft applications, particularly Excel, and financial ERP systems such as Ellucian Colleague.
• Strong analytical, organizational problem-solving skills. 
• Ability to maintain confidentiality, exercise sound judgement, demonstrate ethical conduct.
• Ability to organize work, establish priorities, and consistently meet deadlines.
• Ability to communicate effectively and in writing, with faculty, staff, students, auditors, agencies, and the public.
• Ability to interpret and apply accounting standards, policies, procedures, and regulations.
• Commitment to continuous improvement identifying opportunities to improve processes.
• Ability to contribute effectively as a member of the Business Office Team.

Required Qualifications:

• Bachelor’s degree in accounting or closely related area or associate’s degree with comparable experience.
• Minimum of (5) years of experience in accounting, performing a wide variety of professional accounting activities.
• Minimum of (3) years of experience in payroll.

Preferred Qualifications:

• Previous experience specific to payroll, student financial services, procurement, accounts payable, or general ledger.
• Experience in higher education, government, or large organization.
• Experience with the Wisconsin Retirement System.

Physical Demands:
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• The employee must demonstrate strong attention to detail and must be able to perform complex tasks without error.
• While performing the duties of this job, the employee will be exposed to normal office conditions and usual office equipment such as telephone, personal computer, printers, copiers, reports, and files.
• The employee will be required to constantly be required to sit, talk, hear, and type/write.
• The employee will be frequently required to stand, walk, touch/handle grasp (using hands and fingers) and reach with hands and arms.
• The employee must occasionally bend or squat and lift and or push up to 25 pounds of general office items.
• Specific vision abilities required by this job include close, far, and field of vision.
• This position requires regular and punctual employee presence.

Compensation:
The typical starting salary range is $71,822.00 -$82,076.00   per year. Salary is commensurate with qualifications and experience. Includes a comprehensive benefits package. View details at nicoletcollege.edu/employment.
Application Procedure:
Apply at nicoletcollege.edu/employment. Attach a cover letter that address how your background and experience are consistent with the requirements of the position, a current resume, and unofficial transcripts of coursework/certificates. Applications received by 4 p.m. Friday September 18^th, 2026, will receive full consideration. The position will remain open until filled. 
Nicolet Area Technical College does not discriminate on the basis of race, color, national origin, sex, disability or age in employment, admissions or its programs or activities.