Administrative Assistant II - Public Works (PT)

Job Description

The City of Saratoga currently has one position available in the Public Works Department for an Administrative Assistant II. This position is approximately 28 hours per week. If you are interested in working in a growing City with a fantastic team, apply today.

The individual who is assigned to this position is responsible for performing general administrative duties and secretarial work of a complex, varied, and recurring nature. This position works closely with other departments in achieving city-wide goals and objectives.  

Works under the specific direction of the Public Works Director and the general direction of Assistant Directors. All employees are also under the general supervision of the City Manager.

Job Responsibilities

• Performs a variety of general administrative, executive, and clerical duties
• Use a multi-line telephone to receive, respond, and direct telephone calls in regards to questions and concerns; greet and assist walk-in developers, vendors and citizens
• Creates, completes, files, and tracks various work orders as related to the job using City Works (i.e.: Street lights, street signs, water issues, subdivision inspections, meters, and sidewalk inspections etc.)
• Compiles various reports, statistical data, correspondence, memoranda and other documents for the Department and staff.
• Works on various projects with the other departments
• Tracks, records, and oversees bonds relating to performance, warranty, excavation, and grading
• Registers, insures and renews all newly leased or purchased City vehicles; Coordinate, register, and insure annual fleet renewals
• Read, interpret, apply and explain rules, regulations, policies and procedures
• Establish and maintain cooperative and effective working relationships with elected and appointed officials, City employees and members of the public
• Prepares requisitions for purchase orders
• Performs other duties as assigned

Qualifications

Education & Experience:

• An Associate's Degree or equivalent from an accredited college or university in public administration, business administration, accounting, or similar related field from an accredited College or University.
• 2 years of experience in a municipal, engineering, and/or technical office setting.

Special Qualifications & Certifications:

• A valid Utah Driver License.
• First Aid Certification
• CPR Certification

Knowledge, Skills and Abilities

• All duties require high attention to detail and meeting legal and procedural deadlines.
• Proficient with Microsoft Office Suite software programs including, but not limited to, Outlook, Word, Excel, and Power Point
• Overall general computer knowledge and skills.
• The ability to learn new software and other programs.
• Quantitative skills and problem solving.
• Ability to read maps and learn coordinates.
• Organizational skills
• Basic knowledge of office practices and procedures.
• Apply and follow rules, regulations, policies, and procedures.
• Provide good customer service and work cooperatively and effectively with appointed officials, the public, and other employees.
• Communicate clearly, concisely, and professionally both orally and in writing. Utilizing the correct use of English language and vocabulary.
• Exercise sound and good judgment at all times.
• Work independently with general supervision.
• Handle stressful situations calmly and meet deadlines.
• Determine process and methods best suited to accomplish job duties.
• Fun and outgoing personality.

Working Conditions

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions-including but not limited to the job functions, qualifications, and competencies listed herein-of this job in the working conditions below. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The physical demands and work environment include, but are not limited to, the following:

• Sit at a desk or table to operate a computer and related equipment and to type, read, proofread, interpret, and apply information obtained therefrom.
• Stoop and/or bend to move items into and between file drawers.
• Regularly walk, stand, or stoop.
• Lift, carry, push, pull or move boxes weighing up to 30 pounds.
• Lift, carry, push, pull, or move carts of items weighing up to 100 pounds.
• Work at a computer for sustained periods of time while maintaining efficiency, attention to detail, alertness, proficiency, and accuracy.
• Drive to meetings and appointments

Compensation and Benefits

Salary Range:
The full salary range is as follows, please note hiring will normally occur at the Minimum of the range and will not exceed the Midpoint of the range:

1. Minimum - $21.56/hr.
2. Midpoint - $25.88/hr.
3. Maximum - $30.19/hr.

Schedule:

Mon-Thu - 8:30 am - 3:30 pm (subject to change based on department needs)

Benefits:

There are no benefits as part of this part-time position.

Closing Date:

Open until filled

Disclaimer

SUSPENSION OF PROCESS, ETC.: The City reserves the right to reject any and all applicants, to waive any requirement set forth in this announcement, and to hire anyone as the City Manager or designee deems to be in the City's best interest, all subject to legal requirements. Any application in response to this Announcement is at the applicant's sole risk and expense. Although the City anticipates hiring one of the applicants responding to this announcement, there is no guaranty that any responding applicant will be hired. Saratoga Springs is an Equal Opportunity Employer.

Application Special Instructions

The City of Saratoga only accepts applications using our on-line application available at www.saratogasprings-ut.gov. All candidates are required to submit an online application. Please attached any supporting documentation to your online applications such as a cover letter, resumes, or proof of certifications.

Please contact the Human Resources Department at 801.766.9793 X187 or 801.766.9793 X121 or email us at [email protected] if you have any questions.

Pre-employment drug testing, proof of employment eligibility, and background check required.