Leave Manager

Overview

The Leave Manager is responsible for the leave of absence administration to ensure

compliance, accuracy, and a positive employee experience. This role is highly employee-facing and

requires frequent interaction with employees, managers, payroll, and external vendors.

The Leave Manager serves as a subject matter expert for leave policies, providing guidance on eligibility

and leave processes while ensuring compliance with federal and state regulations.

Responsibilities

Leave of Absence Administration

• Administer leave programs including FMLA, NJ FLA, NJ Paid Sick Leave, Workers’ Compensation, and personal leaves
• Serve as primary contact for our external vendors, internal partners, and employees
• Communicate with employees regarding leave requests, documentation, and timelines
• Track leave usage, balances, and return-to-work processes
• Coordinate with Payroll to ensure accurate timekeeping during leaves
• Initiate and monitor long-term disability claims as applicable
• Maintain communication with employees, managers, healthcare providers, and state agencies

Compliance and Service

• Ensure compliance with ACA, ERISA, HIPAA, COBRA, FMLA, ADA, and applicable state laws
• Track and apply federal, state, and local statutory changes to maintain accurate and legal company policies
• Maintain confidentiality and professionalism when handling sensitive information
• Provide responsive, compassionate, and clear customer service to employees
• Participate in audits, reporting, and process improvement initiatives

 

Cross-Functional Collaboration

• Partner with payroll, total rewards, legal teams, and external third-party leave vendors to align data, adjustments, and benefit accruals. 

Employee Manager Guidance

• Act as a subject matter expert, resolving questions regarding leave eligibility, job protection, and return-to-work milestones. 

Qualifications

Required Education: BS, Human Resources or Business Administration, or a related field (or equivalent professional experience)

Experience: 3-6 years of direct Human Resources or Leave Administration experience

Special Skills

• Technical Knowledge: strong proficiency with HRIS tools (such as UKG) and dedicated absence tracking platforms
• Communication Skills: exceptional interpersonal, problem-solving, and conflict-resolution abilities to handle sensitive medical and personal data discreetly

 

Salary $90,000