HR & Operations Administrator

HR & Operations Administrator

A growing professional services and financial management firm is seeking a highly organised and proactive HR & Operations Administrator to join its team in Somerset West. This is a hands-on role covering the full employee lifecycle, HR administration, recruitment coordination and operational support. The successful candidate will also support the Head of Operations with office-related activities, asset management and company events. The ideal candidate is organised, people-focused and confident enough to follow up with managers, drive deadlines and take ownership of processes from start to finish. Responsibilities: HR Administration & Recruitment • Maintain accurate and confidential employee records and documentation. • Draft and update employment contracts, letters, policies and other HR documentation. • Assist with developing and maintaining company HR policies in line with current legislation. • Stay informed of employment law changes and flag required updates. • Manage FASSET and CIMA registrations and related reporting. • Create and update job descriptions. • Coordinate recruitment activities and liaise with recruitment agencies. • Schedule interviews and track candidates throughout the recruitment process. • Conduct required candidate background checks. Employee Lifecycle & Performance • Coordinate the complete onboarding and offboarding process, including documentation, equipment and system

access. • Liaise with Payroll regarding new starters and exiting employees. • Conduct exit interviews and maintain feedback for reporting purposes. • Coordinate probation reviews, monthly check-ins and performance review cycles. • Proactively follow up with managers to ensure reviews are completed on time. • Escalate overdue actions where necessary. Operations Support • Maintain and manage the company's IT asset register. • Coordinate equipment procurement, allocation, returns and IT-related requirements. • Liaise with insurance providers regarding asset cover and claims. • Oversee and support the receptionist to ensure office management standards are maintained. • Provide administrative support to the Head of Operations. • Assist with additional operational requirements and projects as needed. Employee Engagement & Events • Lead the company's social committee. • Plan and coordinate monthly employee social events. • Organise the annual year-end function. • Manage event budgets, logistics and post-event feedback. Requirements: • Grade 12 / Matric essential. • Diploma or certificate in Human Resources, Office Administration or a related field preferred. • 2–4 years experience in HR administration and/or operations administration. • Proficiency in Microsoft Word and Excel. • Experience with PaySpace or a similar HR/payroll system advantageous.

• Working knowledge of South African employment legislation, or willingness to remain current with legislative developments.

• Exposure to SETA/FASSET submissions and professional body registrations, such as CIMA, advantageous. • Strong administrative and organisational skills. • Excellent written and verbal communication. • Comfortable following up with managers and holding stakeholders accountable to deadlines. • High level of accuracy, discretion and confidentiality. • Comfortable adopting AI and emerging technologies to improve efficiency and service delivery. Key Attributes: • Highly organised and detail-oriented. • Proactive with a strong sense of ownership. • Confident and professional communicator. • People-focused and approachable. • Able to manage multiple HR and operational priorities simultaneously. • Comfortable working independently and taking initiative. • Collaborative team player who works effectively across departments. • Adaptable and comfortable working in a growing, fast-paced environment.