Administrative Assistant

Welcome to a workplace where everyone passionately believes in one purpose!
 
Our company's commitment extends beyond tasks; it's about infusing every action with purpose. We are dedicated to bringing unparalleled passion and customer focus to every facet of our business, creating an environment where your contribution truly matters.
 
With 70 years of experience, we are the leading strategic partner, providing specialized solutions for airlines, airports, and enterprises across 21 countries throughout The Caribbean and Latin America.
 
At GCG, we believe the secret recipe for a perfect team blends talent, focus, and discipline. We seek these qualities in candidates eager to thrive in a diverse and multicultural environment.
 
Our comprehensive solutions include Sky Dining, Airport Dining, Aviation Support, and Culinary. With a team of over 5,500 highly skilled experts dedicated to excellence, we uphold the highest standards of quality and service. We are committed to elevating travel & culinary experiences for all our customer's journeys, becoming the top choice in the region.

GODDARD CATERING GROUP (ANTIGUA) LTD.

POSITION DESCRIPTION & PERFORMANCE STANDARDS

Position Title:            Administrative Assistant (Accounts Receivable & Admin. Support)

Supervisor:                Accounts Assistant

Department Head:    Accountant

Department:              Finance & Administration                                                                             

Date:                          

Scope:             Managing customer accounts, ensuring accurate and timely invoicing, monitoring outstanding balances, and supporting effective collection of receivables.

___________________________________________________________________________

Responsibilities:

Prepare and issue customer invoices accurately and on a timely basis ​

Satisfactory Performance will have been attained when:

• Review boarding bills, contracts, delivery records and other supporting documents prior to entering into the accounting system.
• Verifying prices taxes and other charges before invoices are issued.
• Ensure invoices are issued within the required billing timelines.
• Investigate and correct invoicing errors promptly

Maintain and reconcile customer accounts, investigate and resolve discrepancies​

Satisfactory Performance will have been attained when:

• Maintain accurate customer account balances in the accounting system
• Reconcile customer accounts on a monthly basis
• Compare customer statements with company's records and investigate differences.
• Ensure all adjustments are properly supported and authorised.
• Reconcile the Accounts Receivable Module to the General Ledger.

Monitor the Accounts Receivable Aging Report and follow up on outstanding balances

Satisfactory Performance will have been attained when:

• Review the accounts receivable Aging Report regularly for overdue balances and prioritise collection efforts.
• Monitor customer balances against agreed payments terms
• Escalate balances over 90 days using the established AR policy
• Maintain appropriate records of collections activities.
• Compile weekly sales information for the relevant business units.
• Prepare weekly collection reports

Prepare weekly sales and receivables repreport for management

Satisfactory Performance will have been attained when:

• Compile weekly sales information for the relevant business units.
• Prepare weekly collection reports
• Escalate balances over 90 days using the established AR policy
• Maintain appropriate records of collections activities.

ECL Calculations

  Satisfactory Performance will have been attained when:

• Complete the ECL template is accurately with the overdue balances in the respective aging buckets, and the aged receivables matched the ECL file.
• Record the movement of ECL in the accounting system accurately ensuring the balance in Adagio agrees with the ECL template.

Other duties

• Prepare Accounts Receivables schedules and reconciliation for audit purposes.
• ensure requested information is accurate, complete and submitted within the required deadlines.
• Assist with month end close and year end close activities.
• Receiving and directing calls.
• Preparing letters as directed by the FM and Station Manager.

Embark on a journey with us, where every day brings new opportunities for growth and success. If you thrive in a dynamic environment and want to be part of a team that celebrates achievements, come, be a part of our story. Your career adventure starts here!