Administrative Assistant II

Position Title:

Administrative Assistant II

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 3 years of related experience

Job Description:

Summary of Duties and Responsibilities:

Are you looking for a dynamic administrative role where no two days are the same? Do you enjoy supporting leaders, coordinating events, solving problems, and working with a variety of people?

If so, Health and Human Sciences Extension and Outreach (HHSEO) at Iowa State University is currently seeking qualified candidates for an Administrative Assistant II!

What You'll Do:

• Provide executive-level administrative support to HHSEO leadership and support team.

• Coordinate schedules, meetings, communications, and administrative activities.

• Serve as a primary point of contact for faculty, staff, and external stakeholders.

• Prepare and distribute professional communications and branded materials.

• Maintain confidentiality of sensitive information.

• Coordinate logistics for professional development programs, meetings, and special events.

• Manage registrations, attendee tracking, room reservations, technology needs, and event evaluations.

• Support committee activities, communications, and speaker coordination.

• Recruit, train, supervise, and assign work to student employees.

• Support hiring and onboarding activities.

• Provide guidance on departmental and university policies and procedures.

• Respond to inquiries from faculty, staff, and external partners.

• Serve as backup support for purchasing, P-card, travel, and reimbursement processes.

• Participate in professional development and training opportunities.

The successful candidate will possess the ability to manage multiple competing priorities while maintaining a high level of accuracy, professionalism, and attention to detail.

Preferred Qualifications:

• Experience providing administrative support to executive or senior-level leadership.

• Demonstrated experience in complex calendar management and scheduling.

• Experience coordinating complex meetings, conferences, or events involving multiple stakeholders.

• Demonstrated proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.

• Demonstrated experience preparing executive-level correspondence, reports, presentations, and meeting materials.

Department Description:

Health and Human Sciences Extension and Outreach (HHSEO) delivers research-based information and education to help Iowans make informed decisions that improve their quality of life. As the outreach arm of the College of Health and Human Sciences, HHSEO faculty and staff work together with local Extension professionals located across all 99 Iowa counties to translate university research into practical solutions for individuals, families, employers, and communities. HHSEO focuses on food safety, nutrition, wellness, caregiving, parenting, relationships, and personal finance for people across the lifespan. In addition, HHSEO hotlines and call centers offer assistance with home and family questions, stress counseling, financial concerns, and crisis assistance. To learn more, please visit Health and Human Sciences Extension and Outreach.

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

Resume/Curriculum Vitae

Letter of Application/Cover Letter

Why Choose Iowa State University?
Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:

• Retirement benefits including defined benefit and defined contribution plans

• Generous vacation, holiday, and sick time and leave plans

• Onsite childcare (Ames, Iowa)

• Life insurance and long-term disability

• Flexible Spending Accounts

• Various voluntary benefits and discounts

• Employee Assistance Program

• Wellbeing program

• Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

If you have questions regarding this application process, please email [email protected], or call 515-294-4800 or Toll Free: 1-877-477-7485.

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS806

Original Posting Date:

July 10, 2026

Posting Close Date:

July 19, 2026

Job Requisition Number:

R19564

Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email [email protected].

 

General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.