School Administrator / School Manager

School Administrator / School Manager

Position Type: Contract position
Reports To: School Leadership

Work Location: On-site physical position
Marifah School
1586 Stittsville Main Street, Stittsville, Ottawa
On-site physical position

Position Summary
Marifah School is seeking a highly organized, reliable, and professional School Administrator / School Manager to support the smooth day-to-day operation of the school.
This is a hands-on, on-site role focused on school administration, parent communication, student registration, attendance, records, staff coordination, and general operational support. The successful candidate will serve as an important point of contact between school leadership, parents, students, teachers, staff, and visitors.
The ideal candidate is proactive, detail-oriented, comfortable communicating with families, able to manage multiple priorities, and capable of helping the school maintain clear, organized, and consistent administrative processes.

Key Responsibilities
• Manage daily school office and administrative tasks.
• Serve as a professional first point of contact for parents, visitors, students, and staff.
• Respond to parent inquiries by email, phone, and in person in a timely and respectful manner.
• Support student registration, admissions follow-up, waitlists, enrollment records, and required documentation.
• Maintain accurate student files, attendance records, forms, emergency contacts, and other school records.
• Coordinate administrative communication between school leadership, teachers, parents, and staff.
• Support teachers with schedules, forms, notices, attendance sheets, and other administrative needs.
• Track important deadlines, follow-ups, school activities, and recurring administrative tasks.
• Assist with school communications, announcements, newsletters, posters, events, orientations, and parent meetings.
• Help organize school supplies, classroom readiness, basic inventory, and operational needs.
• Support registration fee tracking, payment follow-up, and coordination with the finance/bookkeeping team as assigned.
• Develop and maintain simple checklists, templates, filing systems, and procedures to improve school administration.
• Maintain confidentiality and handle student, family, staff, and school information with professionalism and discretion.

Required Experience and Qualifications
• Post-secondary education in Business Administration, Office Administration, Education, Communications, Public Administration, or a related field, or an equivalent combination of education and relevant experience.
• Previous experience in administration, office coordination, school administration, program coordination, customer service, or a similar role.
• Experience communicating professionally with parents, clients, families, staff, or community members.
• Strong organizational skills and ability to manage multiple tasks, records, deadlines, and follow-ups.
• Strong written and verbal communication skills.
• Good computer skills, including email, documents, spreadsheets, calendars, and digital filing.
• Ability to work independently, take initiative, solve practical problems, and follow tasks through to completion.
• High level of professionalism, reliability, attention to detail, and confidentiality.
• Legal eligibility to work in Canada.

Preferred Experience and Qualifications
• Experience working in a school, childcare centre, private school, Islamic school, non-profit organization, or community-based educational setting.
• Experience supporting student registration, attendance, parent communication, school records, or program administration.
• Experience coordinating between parents, teachers, administrators, and support staff.
• Familiarity with Google Workspace, Microsoft Office, Canva, WordPress, or school management systems.
• Basic experience with invoicing, payment tracking, registration fees, or administrative financial records.
• Familiarity with Islamic school environments and Muslim community settings.

Key Skills and Competencies
• School office administration
• Parent and visitor communication
• Student registration and records management
• Attendance tracking
• Staff and teacher coordination
• Calendar and deadline management
• Event and program support
• Digital organization and filing
• Professional communication
• Confidentiality and discretion
• Initiative and follow-through
• Reliability and punctuality

Islamic Values and School Culture
The successful candidate is expected to respect and support Marifah School’s Islamic environment, values, routines, and standards of professional conduct.
Staff are expected to interact with students, parents, colleagues, and visitors with respect, honesty, responsibility, modesty in conduct, care, and professionalism.

Working Conditions
This is an on-site role at Marifah School in Stittsville. The position involves regular interaction with parents, students, teachers, staff, visitors, and school leadership. The school environment can be busy during arrival, dismissal, registration periods, events, and program launches.
Occasional evening or weekend support may be required for school events, open houses, parent meetings, or community activities.

Application Instructions
Interested candidates should submit a resume and cover letter to: [email protected]
Please include “School Administrator / School Manager” in the subject line.
We thank all applicants for their interest. Only candidates selected for the next stage of the recruitment process will be contacted.

Equal Opportunity and Accommodation Statement
Marifah School is committed to a respectful, inclusive, and accessible recruitment process. We welcome applications from qualified candidates and will provide accommodation upon request during the recruitment and selection process in accordance with applicable law.

AI Screening Disclosure
Marifah School may use digital tools, including AI-assisted tools, to help organize applications, compare candidate qualifications to job-related criteria, and support the recruitment process. Final hiring decisions are made by authorized school representatives.es.