Administrative Assistant 28 (Parks Administration)

The Parks & Recreation Department within the City of Lansing is seeking an Administrative Assistant to showcase their exceptional skills and abilities that will contribute to the success of their team. This is a perfect opportunity crafted for an individual who possesses administrative support skills and specializes in Accounting, Bookkeeping Payroll  functions as areas of expertise.  If you are confident in those areas and thrive in a public, customer friendly environment, we encourage you to apply.

Responsibilities include but not limited to:

•  Serves as a Department liaison between Department Director, Managers, Finance and Human Resource Departments.
•  Oversees account payables, establish vendors, verify invoices, enter data in financial software program, process payment, generate and maintain payment reports. 
• Oversees the Temporary Employment Agreement and Independent Contractors contracts, W9 forms on file, expiration dates and the filing system.   
• Receives, balances hours and inputs all payroll including Temporary Employment Agreements (TEA), sports, hourly, and salaried employees. 
• Ensures that correct accounts are charged for payroll. 
• Prepares Personnel Action Forms and sends to City Human Resources in a timely  manner.
• Provides  administrative  assistance   to  the  Parks   and  Recreation  Department,   such  as creating reports,  memos,   letters,  and  special   projects  as  needed.
• Generates  reports  on   various  topics, such as  payroll, retro pay,  and   other  budget  issues. 
• Monitors the department’s expenditure, revenue and general accounts and generates reports as needed.

Ideal candidates will possess:

• Associate  Degree  in   Business  with  an   emphasis  in  Accounting   or  a  related   field  AND
• At least Three (3)  years   of comprehensive  experience  in   Accounting,  Bookkeeping, Payroll, use of a personal computer with word processing, spreadsheet, electronic filing and financial software  
• An equivalent   combination  of  training  and experience may be considered

Additional Special Requirements Include:

• Must be able to obtain and maintain a Notary Public Certification while in this position
• Must be able to be placed under the terms of the City of Lansing’s blanket bond
  

The City of Lansing is an Equal Opportunity Employer

The City of Lansing provides reasonable accommodation to applicants and employees with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process, or during employment, notify the Department of Human Resources at (517) 483-4004. Determination on requests for reasonable accommodation will be made by case-by-case basis.