Senior Academic Program Coordinator

Job Posting Title:

Senior Academic Program Coordinator

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Hiring Department:

School of Computing

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This position will support the university’s new School of Computing, which includes 3 strong departments and more than 6,500 students across all programs. This places UT among the most significant intellectual hubs for computer science, information, and statistics and data science research and education anywhere in the world. The School of Computing has a close relationship with Austin’s thriving tech culture and works at the forefront of fields spanning artificial intelligence, robotics and quantum computing; data science, statistics and scientific discovery; cybersecurity and trustworthy computing; and human-centered technology, information, and the societal impacts of computing. The School is seeking a Senior Academic Program Coordinator to support the Honors and Specialized Academic Programs.

Purpose

Provide academic advising, program coordination, and administrative support for specialized academic programs within the School of Computing, including Turing Scholars, Texas CSB, and X+CS. Coordinate related academic processes, undergraduate thesis requirements, and recruitment and admissions-related programming in collaboration with faculty, advisors, academic partners, and School leadership.

Responsibilities

Specialized Program Advising & Student Support

• Advise students in Turing Scholars, Texas CSB, and X+CS on degree requirements, academic planning, course selection, registration, school and university policies, and specialized program requirements.
• Support students in navigating academic opportunities and connect them with appropriate School, college, and University resources.
• Coordinate student communications, onboarding, and other support initiatives for assigned student populations.
• Collaborate with faculty, advisors, and academic partners on student needs and specialized program requirements.

Specialized Academic Program Administration

• Coordinate academic processes related to honors and specialized programs, including honors coursework, independent research, and experiential learning opportunities.
• Maintain student and program records and support related reporting and tracking.
• Coordinate undergraduate research initiatives, communications, and student support activities.
• Collaborate with faculty and academic partners to support program administration and identify opportunities for program improvement.

Recruitment, Admissions Support & Program Operations

• Support prospective and admitted student programming for honors and specialized programs, including information sessions, recruitment events, and yield activities.
• Develop and maintain program information and resources for prospective and admitted students.
• Support School-wide orientation, onboarding, and transition programs.
• Coordinate specialized program events and support other School initiatives as needed.
  

Required Qualifications

• Bachelor’s degree and five years of professional experience in academic advising, student support, or academic program administration, or a master’s degree and three years of relevant professional experience.
• Experience developing, implementing, or evaluating student programs.
• Excellent verbal, written, organizational, and interpersonal communication skills.
• Demonstrated ability to work independently and collaboratively across multiple units and with a variety of stakeholders.
• Ability to manage multiple priorities, take initiative, and adapt effectively to changing needs.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than the required experience or qualifications.
• Experience working with honors, specialized academic programs, or other high-achieving undergraduate student populations.
• Experience with undergraduate research, student recruitment, orientation, or transition programming.
• Experience working with faculty and academic partners to administer student-facing academic programs.
• Experience working with undergraduate students at The University of Texas at Austin or in a complex higher education environment.

Salary Range

$65,000 + depending on qualifications

Working Conditions

• Typical office environment.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.