Sr Operations & Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

New Brunswick, New Jersey, United States of America, Raritan, New Jersey, United States of America, Spring House, Pennsylvania, United States of America

Job Description:

We are searching for the best talent for a Sr Operations & Administrative Assistant. This hybrid role can be in Raritan, NJ, New Brunswick, NJ or Springhouse, PA.

About Oncology

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Our Oncology team is focused on the elimination of cancer by discovering new pathways and modalities to finding treatments and cures. We lead where medicine is going and need innovators with an unwavering commitment to results.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

The Senior Operations and Administrative Assistant will serve as a key operational partner to the VP, combining exceptional organization, sound judgment, project coordination, writing and administrative expertise to keep priorities moving forward. This individual will anticipate needs, manage complex logistics, bring structure to competing priorities and help create the conditions for a high-performing global oncology communications and public affairs team to do its best work. The ideal candidate is confident working with senior leaders, comfortable navigating a complex matrix organization and solutions-oriented in a dynamic environment.

RESPONSIBILITIES/PRINCIPAL DUTIES

This role will help drive operational excellence through the following responsibilities:

• Serve as a trusted operational partner to the Vice President, Global Oncology Communications & Public Affairs, translating priorities into clear plans, actions and follow-through.

• Prepare for internal team meetings by developing agendas, capturing decisions, tracking action items and ensuring timely follow-up.

• Maintain visibility across key activities, deadlines, dependencies, milestones, compliance considerations, risks and issues; flag concerns and help keep work on track.

• Strategically manage a complex executive calendar, coordinate high-priority meetings, anticipate scheduling conflicts and arrange domestic and international travel, itineraries and T&E reports.

• Track budgets in partnership with the GCA finance team, including expenses, purchase orders and vendor contracts.

• Own ad hoc requests with urgency, discretion and sound judgment, identifying the best path forward when direction is limited.

• Plan and execute team meetings, in-person and virtual events, off-sites and other engagements that strengthen connection and collaboration.

• Provide proofreading and editing support to ensure communications are polished, clear and accurate.

The successful candidate will be a proactive problem-solver and trusted partner who:

• Is highly detail-oriented, with strong judgment, prioritization and anticipation when managing complex executive calendars and competing priorities.

• Possesses strong computer skills and experience with MS Office, Concur, Ariba, aCREW, eMarketplace, Zoom, Teams and related tools; proficiency with productivity tools and portal technology, including SharePoint, is required.

• Demonstrates excellent problem-solving skills, independently completes projects, anticipates executive and team needs and removes obstacles before they slow progress.

• Exercises sound judgment and discretion, assess complex situations independently and adapt quickly as priorities shift.

• Possesses excellent oral and written communication skills, with the ability to draft, edit and refine materials with clarity and professionalism.

• Manage confidential information with professionalism, diplomacy and discretion.

• Coordinates multiple projects with overlapping deadlines, bringing structure, follow-through and accountability across teams and time zones.

• Demonstrates flexibility, composure and urgency in a fast-paced environment.

• Models a positive, can-do attitude and Credo Values while serving as a collaborative, trusted presence for the VP and broader team.

• May be required to coordinate and attend events outside normal business hours.

Qualifications:

• A high school diploma is required; a bachelor’s degree in business administration, communications or a related field is preferred but not required.

• 5+ years of administrative, project management or project coordination experience.

• 3+ years of experience supporting leaders or teams in a complex environment.

This job posting is anticipated to close on 8/12/2026.

This position is overtime eligible.  

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

#LI-Hybrid

Required Skills:

 

 

Preferred Skills:

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

 

 

The anticipated base pay range for this position is :

$52,500.00 - $84,525.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year