Assistant Payroll Officer

On behalf of our client, Manpower Malta is seeking to recruit an Assistant Payroll Officer.

The selected candidate will support the payroll function within a dynamic organisation operating in the yachting industry. The role involves assisting with the processing and administration of payroll services for crew members, shore-based employees, and related entities, ensuring accuracy, confidentiality, and compliance with applicable employment, tax, and social security regulations.

This is an excellent opportunity for a highly organised and detail-oriented individual seeking to build a career within payroll administration and the yachting sector.

Key Responsibilities

• Assist in the preparation and processing of payroll for yacht crew members and shore-based employees.
• Maintain accurate payroll records, including salaries, allowances, bonuses, deductions, leave entitlements, and other employee-related information.
• Ensure payroll data is entered accurately and processed within established deadlines.
• Assist with employee onboarding and offboarding processes from a payroll and administrative perspective.
• Support the preparation of employment documentation, payroll summaries, and reports.
• Liaise with crew members, clients, captains, managers, and relevant stakeholders regarding payroll-related matters.
• Assist in the calculation and processing of leave, overtime, sickness benefits, and other payroll adjustments.
• Maintain employee databases and ensure payroll records remain up to date and compliant with regulatory requirements.
• Assist with the preparation and submission of statutory payroll-related reports and documentation.
• Reconcile payroll data and investigate discrepancies where necessary.
• Support compliance with employment legislation, tax obligations, social security requirements, and company procedures.
• Provide administrative support to the payroll, corporate, and compliance teams as required.
• Contribute to the continuous improvement of payroll processes and internal controls.

Requirements

• Previous experience in payroll administration, accounting, HR administration, or a related field will be considered an asset.
• Experience within the yachting, maritime, shipping, or corporate services sector would be advantageous.
• Basic understanding of payroll principles and employment-related regulations.
• Strong numerical and analytical skills with excellent attention to detail.
• Excellent organisational and time-management skills.
• Ability to manage sensitive and confidential information with discretion.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office applications, particularly Excel.
• Fluency in English, both written and spoken.
• Ability to work independently and as part of a team in a fast-paced environment.
• A proactive, professional, and client-oriented approach.

What We Offer

• Exposure to a diverse international client portfolio within the yachting industry.
• Ongoing training and professional development opportunities.
• A collaborative and supportive working environment.
• Hands-on experience within payroll, crew administration, and employment-related processes.
• Career growth opportunities within a growing and dynamic sector.
• Competitive remuneration package commensurate with experience.