Analyst, Invoice Compliance

Job Summary:

Reviews and validates contractor invoices and supporting documentation against contract terms, federal funding requirements, and applicable regulatory standards to ensure all submissions are accurate, compliant, and eligible for reimbursement — safeguarding the organization from disallowed costs, duplicate payments, and audit risk on federally funded programs.

Job Description:

• Reviews contractor invoices and supporting documentation against contract terms, federal funding requirements, and regulatory standards to determine reimbursable and ensure compliance with COR3, LUMA policies, standards or procedures, PREB, and applicable federal regulations.

• Analyzes invoice submissions for duplication, regulatory non-compliance, and contract misalignment to protect the organization from disallowed costs, improper payments, and audit findings on federally funded contracts.

• Provides guidance on contract billing rules, submission requirements, and the associated roles and responsibilities, and communicates findings to contractors with clear written justification to enforce obligations, minimize invoice errors, and establish clear expectations.

• Maintains invoice tracking records and registers for all submissions reviewed to generate accurate data that supports financial reporting, reimbursement forecasting, and leadership decision-making.

• Collaborates with internal teams to communicate invoice approval decisions in accordance with contract terms, ensuring timely and accurate contractor payments.

• Follows established company policies, procedures, and standards to ensure full compliance with applicable laws and industry regulations.

• Participates in storm restoration tasks and assigned drills to contribute to the safe and reliable recovery of services.

• Performs additional tasks aligned with role expectations and qualifications to support team goals and operational flexibility.

Additional Job Description:

Education

• Bachelor's degree in accounting, business administration or related field from accredited university.

Experience

• 3 years of experience in invoice validation and contract compliance, preferably in a utility or EPC environment and other analytical functions.

• Experience in data analysis, reporting and audit processes.

• Experience with reimbursement procedures in FEMA projects. (preferred)

Additional experience may substitute for required education when it aligns with the competencies and knowledge necessary for the role:

• Associate’s degree in a relevant field may substitute when combined with at least 5 years of experience in invoice validation and contract compliance, including a minimum of 3 years in contract administration, audit processes, and billing.

Competencies (Skills)

• Attention to Detail: Ensures accuracy in reports, models, and documentation.

• Communication: Translates complex data into clear, actionable insights.

• Customer Service Orientation: Provides support to internal/external stakeholders.

• Regulatory Awareness: Applies relevant policies, laws, and standards.

• Collaboration: Works cross-functionally to support business needs.

Licenses/Certifications

• Valid driver’s license

Travel Requirements

• 20%

Physical Demands:

• Stationary Position:     Constantly

• Pushing/ Pulling/ Reaching:     Seldom

• Kneel    Seldom

• Grab    Seldom

• Bend:    Seldom

• Lift/Carry over:    0 - 15 pounds

• Vision     

• Hearing    

Working Conditions:

• Wet or humid    Seldom

• Working near or on moving mechanical parts    Never

• Working near or on heavy machinery    Never

• Working in high places    Never

• Exposed to fumes or airborne particles    Never

• Frequency of working in outdoor weather conditions    Seldom

• Work with electricity    Never

• Loud noise conditions    Seldom

LUMA Energy is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, military status, disability, or any other characteristic protected by federal or local laws.