- Location
- Geneva, Switzerland · Bremen, Germany
- Type
- Part-time
- Department
- Administration
- Source
- Greenhouse
Description
About the Role
We are looking for a reliable, discreet, and highly organised Personal Assistant to provide part-time support in Geneva.
This role is primarily focused on personal assistance, day-to-day coordination, administrative support, scheduling, and communication. The ideal candidate is proactive, detail-oriented, comfortable handling confidential matters, and able to work independently with minimal supervision.
Experience in academic organisations, universities, research institutions, or education-related environments would be considered a strong advantage.
Duties and Responsibilities:
- Provide day-to-day personal and administrative support.
- Manage calendars, appointments, meetings, and personal schedules.
- Coordinate travel arrangements, reservations, logistics, and related documentation.
- Support with personal errands, coordination with service providers, and household or lifestyle-related tasks where needed.
- Prepare, organise, and maintain documents, records, and correspondence.
- Handle confidential information with a high level of discretion and professionalism.
- Communicate with internal and external stakeholders in English and French.
- Assist with event, meeting, or visit coordination when required.
- Support expense tracking, invoices, payments, and basic administrative follow-up.
- Ensure smooth coordination between different parties and timely completion of tasks.
Qualifications and Experience:
- Previous experience as a Personal Assistant, Executive Assistant, or in a similar support role.
- Fluent in English and French, both written and spoken.
- Based in Geneva or able to work regularly from Geneva.
- Strong organisational and time-management skills.
- High level of discretion, confidentiality, and reliability.
- Ability to manage multiple priorities and work independently.
- Strong communication and interpersonal skills.
- Flexible, hands-on, and service-oriented approach.
- Good knowledge of Microsoft Office and general digital tools.
Preferred Qualifications
- Experience working in an academic organisation, university, research institution, educational foundation, or similar environment.
- Familiarity with international environments and multicultural communication.
- Experience supporting senior-level individuals or private clients.
