Billing Associate

Description

Summary: Support branch functions by processing all paperwork, entering data into the computer system and answer incoming phone calls.

• Essential duties and responsibilities include the following. Other duties may be assigned. 
• Obtain purchase orders from customers.
• Answer and dispatch phone calls.
• Enters information into computer for billing within 24 hours of delivery.
• Types letter and memos as needed as well as other standard clerical work when requested by branch manager.
• Monitor receivables and follows up with customers that are past due.
• Communicate and support activity activity of various departments-sales, service and warehouse to insure accuracy of paperwork, billing, inventory, A/R and A/P.
• Prepares invoices for mailing. Mail invoices to customer within 24 hours of delivery.
• Review all account payable slips, packing slips and inventory invoices prior to managers approval and send them to corporate office for timely payment.
• Receive and process cash from sales invoices and account receivable payments. Write up the proper paperwork.

Qualifications: To perform this job satisfactorily, an individual must be able to perform each essential duty in an acceptable amount of time with an acceptable level of accuracy after completion of the training period. 

Language skills: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to effectively present information in one-on-one, on phone or in small group situations to customers and other employees of the organization.