Administrative Assistant

Job Purpose

Assist Corporate departments in their functions by providing administrative support.

Essential Duties and Responsibilities (not all inclusive)

Individual must be able to perform the essential duties with or without reasonable accommodation.

• Provide support to the assigned area, serve as the first point of contact for incoming/overflow calls, messages, and visitors.

• Perform administrative and technical duties to include resource scheduling, travel planning, and expense reporting.

• Manage incoming and outgoing documents and other communications, including telephone, e-mail, mail, and fax, delivering a positive and responsive approach to inquiries with unwavering compliance with confidentiality expectations, and use judgment to determine which require priority attention.

• Act as a backup to the receptionist.

• Perform general administrative tasks such as faxing, copying, filing, organizing, mailing, and document development.

• Assist with the preparation of reports, presentations, and correspondence, performing copy and binding work, and using multiple software packages such as Excel, Word, and PowerPoint.

• Coordinate meeting needs and maintain meeting rooms, including food/drink replenishment.

• Monitor and stock supplies, kitchens, and other areas as needed.

• Establish and maintain files relevant to the department.

• Undertake special assignments as designated by management.

• Carry out other duties within the scope, spirit, and purpose of the job.

• Take reasonable care for the safety and health of yourself and others, and report workplace hazards, injuries, or illnesses immediately. 

Education, Experience & Ability Requirements 

Any combination of requirements that provides the knowledge and abilities necessary to perform essential duties and responsibilities will be considered. 

• High school diploma or GED (General Education Development) and three years of related experience, or an equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the job.

• Demonstrated proficiency and accuracy in using MS Office products, including Word, Excel, and Outlook.

• Demonstrated ability to maintain a high level of accuracy in preparing and entering highly sensitive data, and to maintain confidentiality.

• Ability to work overtime as needed, to include holidays and weekends.  

Additional Qualifications 

• Must have the ability to provide documentation verifying legal work status.

• Ability to read and speak the English language proficiently in order to communicate with others, understand and interpret safety instructions, and respond to inquiries.

• Ability to understand and comply with MRC Global guidelines and expectations, including Code of Conduct and Conflict of Interest guidelines. 

Working Conditions 

• For position-specific details regarding the physical and mental demands and working conditions, contact Human Resources.

• Reasonable accommodation may be made to enable individuals to perform essential functions.