ASSISTANT, HEALTH INFORMATION MANAGEMENT SERVICES

To manage, maintain, and safeguard the hospital’s Electronic Medical Records Archive (EMRA), ensuring accurate, secure, and compliant storage, retrieval, and disposal of patient information in accordance with hospital policies, MSQH / JCI standards, MOH requirements, and the Personal Data Protection Act (PDPA) 2010.

Main Responsibilities

• Sort, scanning and index patient medical records accurately into the Electronic Medical Record (EMR) system in accordance with established standards and timelines.

• Check and verify that all scanned records are complete, legible, properly labeled, and retrievable for authorized clinical or administrative use.

• Ensure and implement data integrity controls to prevent duplication, loss, or misfiling of electronic medical records.

• Maintain and update documentation logs to track the movement, status, and storage of medical records using the hospital’s approved tracking system.

• File, process, and distribute complete scanned medical records accurately according to the hospital’s filing system and numbering sequence, and ensure secure storage in the hospital library or designated outsourced facility.

• Provide support to healthcare providers on the retrieval, review, and access of EMR documentation.

• Safeguard and enforce strict confidentiality and access control to electronic medical records, ensuring only authorized users may retrieve or modify data.

• Conduct regular audits on EMR accuracy, completeness, and compliance, and submit findings to Head, HIMS for management review.

Other Duties and Responsibilities

Perform any other responsibilities assigned by immediate superior or hospital management.