Academic HR Manager - School of Medicine Dean’s Office of Academic Appointments & Compensation, Integrated Resources, Academic HR

Job Description

School of Medicine Dean’s Office of Academic Appointments and Compensation, Integrated Resources, Academic HR, has an outstanding opportunity for an Academic HR Manager to join their team.

About this Opportunity

Reporting to the Academic HR Partner, the Academic HR Manager (AHR Manager), the AHR Manager is primarily responsible for supporting the Academic Appointments and Compensation (AAC) Integrated Resource team on all faculty lifecycle events. This position requires knowledge of academic HR policies and compensation structures in an academic healthcare setting. The AHR Manager is frequently required to interpret complex rules, provide recommendations, and resolve sensitive matters involving faculty, academic personnel, and institutional partners.

The AHR Manager is a key individual in the SoM’s Academic HR Integrated Resource team providing AHR guidance and support to multiple SoM departments. This position ensures consistency, compliance, and efficiency in academic personnel practices, serving as a trusted partner to the SoM AHR Integrated Resource team and institutional offices.

Key Responsibilities

Faculty Lifecycle Management – 30%

• Oversee all faculty lifecycle processes—from recruitment through separation—ensuring every action is executed accurately, efficiently, and in alignment with School of Medicine standards, institutional policies, and academic mission.

• Transact on academic personnel HR actions (hires, appointment changes, etc.) in Workday (the UW HR/P system) following the timelines and expectations of payroll, central campus, and the SoM, and the School of Medicine Change Transaction Memorandum (CTM) following the timelines and expectations of payroll, central campus, School of Medicine and practice plans.

• Conduct comprehensive quality reviews of appointment packets, promotion files, and other faculty documentation to ensure completeness, accuracy, and adherence to institutional and regulatory requirements.

• Manage end-to-end onboarding for new faculty, overseeing Workday transactions, credentialing workflows, compliance tracking, and clear communication of institutional expectations.

Compensation – 20%

• Process faculty compensation actions, including merit increases, salary changes, supplemental pay, retention packages, administrative stipends, X/Y shifts, unit adjustments, TPS, NTE TPS, ADS, MAC, and SAAC. Ensure policy compliance and coordinating accurate implementation across payroll systems.

• Serve as a liaison with UWP, CUMG, and institutional partners, resolve discrepancies and maintain strong working relationships.

Academic Affairs – 10%

• Collaborate with team members and institutional partners on academic affairs, including policy implementation, process development, trainings and operational improvements.

• Maintain up-to-date knowledge of policy changes, procedural updates, and compliance requirements, providing clear, accurate guidance on interpretation, processes, and best practices.

Collaboration with Integrated Resources & Institutional Partners – 10%

• Provide process guidance and timelines to Integrated Resource team members to align expectations with workflows.

• Participate in School of Medicine working groups or committees related to academic affairs, compensation, systems updates, or process improvements.

Process Management & Continuous Improvement – 20%

• Develop and refine workflows that support efficient and consistent execution of academic lifecycle processes. Create and maintain process documentation.

Other Related Duties – 10%

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration

Minimum Qualifications

• Bachelor's Degree in Business Administration, Human Resources, Communications and/or related field, and at least three years of experience that shows increasing responsibility in administrative roles and experience, or experience working in a University or academic healthcare organization or medical administrative setting that shows increasing responsibility in administrative roles and experience.

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Preferred Qualifications

• Ability to interpret and apply complex state or public agency policies and procedures.

• Possesses a fluent understanding of and commitment to fostering an inclusive, respectful and welcoming community for all.

• Project-management experience.

• Working knowledge of Academic healthcare institutions, School of Medicine departments and UW specific systems.

• Knowledge of School of Medicine, University of Washington academic human resource and compensation rules, regulations, policies and procedures along with UW administrative systems.

• Ability to work as part of a team, as demonstrated by prior work experience.

• Experience working with issues of a confidential nature, using discretion and tact.

• Proven ability to negotiate highly sensitive, political situations for positive outcomes and favorable results.

Compensation, Benefits and Position Details

Pay Range Minimum:

$70,764.00 annual

Pay Range Maximum:

$106,140.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.