Office Support Person VI – Trial and Disposition Clerk

The Trial and Disposition Clerk performs advanced case-processing, and customer service functions in support of the Clerk of Courts Office and serves as a high-level verifier for the Disposition Team. The incumbent possesses a good working knowledge of the AOPC/CPCMS system, court forms and procedures, case filings, records retention requirements, and disposition-related processes. The Trial and Disposition Clerk helps ensure the efficient, accurate, and consistent administration of court-related documents and services while providing exceptional support to the public, attorneys, court personnel, and other stakeholders.

*Position covered by a collective bargaining agreement.

• Ensure trial and disposition-related processes are completed accurately, efficiently, and in accordance with departmental goals, court requirements, and established procedures.
• Maintain professional working relationships with the public, attorneys, and court personnel by providing information and support related to Clerk of Courts services, court proceedings, and case-processing activities.
• Retrieve completed files, dispositions, court orders, and related documents from courtrooms and deliver to the Clerk of Courts Office for processing.
• Verify all dispositions, fines, costs, restitution, and other applicable fees for accuracy and completeness.
• Verify ARD lists and orders and generate ARD accounts when necessary.
• Review all Superior Court and subsequent filings for accurate processing fees, documentation, and correspondence.
• Process Superior Court filings electronically and notify the appropriate parties which include the Judge overseeing the case, law clerks, administrative assistants, defendants, and the attorneys of record.
• Process dispositions, add appropriate assessments, generate payment plans, and enter civil judgements when applicable.
• Prepare DL documentation and assist with driver’s license restoration procedures.
• Perform other related duties as assigned.

Minimum Experience and Training Requirements

• Two years of court related experience; or
• An equivalent combination of experience and training. 
• Applicants must be at least 18 years of age.

Competencies, Skills and Other Experience 

• Excellent organizational skills with exceptional attention to detail, accuracy, and quality. 
• Excellent verbal and written communication skills. 
• Thorough knowledge of the AOPC/CPCMS system, court procedures, records management practices, and disposition-related processes. 
• Strong analytical, critical thinking, problem-solving, and decision-making abilities. 
• Ability to prioritize competing responsibilities, manage multiple assignments, and consistently meet deadlines in a fast-paced environment. 
• Ability to maintain accurate records and handle confidential information with discretion, professionalism, and integrity. 
• Ability to interact professionally and effectively with employees, management, court personnel, attorneys, and members of the public. 
• Strong interpersonal skills with the ability to establish, maintain, and foster effective working relationships with a diverse range of stakeholders. 
•  Ability to work independently, exercise sound judgment, and contribute effectively as a member of a collaborative team.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, and Teams; and the ability to adapt to new software, systems and technology tools as needed.
• Excellent written and verbal communication skills.

The physical demands and work environment here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

• Regularly required to stand; walk; sit; see; talk and hear for extended periods. 
• Significant and repeated use of a keyboard. 
• Occasionally required to lift and/or move up to 25 pounds.
• Ability to occasionally use hands to handle objects, reach, stoop, kneel, crouch, or crawl.
• Ability to perform work requiring close vision, distance vision, color vision, and depth perception.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EOE 

Montgomery County is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.