Block 22 LLC - Accounts Receivable

Description

Block 22 LLC places a high level of importance on our core values of Teamwork, Respect, Integrity, and Passion throughout our properties. By taking the step to apply for this position, you could become a part of the exciting, diverse, and inclusive culture that belongs to Block 22. The employees of Block 22 are proud of the fun, safe, and transparent environment. Successful candidates show a substantial commitment to serve and inspire our communities by creating memorable experiences through integrity and teamwork and have a strong desire to learn and grow. 

POSITION SUMMARY

The Accounts Receivable position supports the accurate and timely billing, collection, reconciliation, and reporting of receivables across Block 22 entities, including The Grove Hotel, Hotel 43, Capitol & Front Garage, Idaho Central Arena, Idaho Steelheads, and Front Street Fights. This position works closely with Accounting, Sales, Operations, and property leadership to ensure accurate financial records and provide responsive service to internal and external customers.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage group, direct bill, rental, sponsorship, suite, parking, and other customer accounts, including invoicing, adjustments, deposits, payments, and account reconciliation.
• Partner with Sales and Operations teams to ensure accurate group billing, banquet charges, deposits, tax exemptions, and contract-related billing.
• Establish and maintain direct bill accounts, including credit verification, credit card authorizations, customer records, and supporting documentation.
• Monitor accounts receivable aging; follow up on past-due balances and coordinate collection activity as needed.
• Process and post customer payments, EFT remittances, checks, credit card transactions, deposits, and credit memos.
• Reconcile accounts receivable activity to the general ledger and research and resolve discrepancies.
• Review and reconcile credit card statements, receipts, banquet revenue postings, house accounts, and other assigned financial activity.
• Prepare and distribute aging reports, outstanding balance reports, invoices, account statements, and other financial reports.
• Maintain accurate customer, condo owner/renter, parker, sponsorship, suite, and other account records.
• Support monthly billing for rent, common area maintenance (CAM), utilities, parking, rentals, sponsorships, suites, and other contractual obligations.
• Perform daily and monthly accounting functions for Idaho Central Arena and affiliated entities, including box office entries, rental billing, event deposits, cash reconciliations, and bank change orders.
• Assist customers and internal departments with billing questions and resolve account discrepancies in a timely and professional manner.
• Support month-end processes and ensure assigned accounts and documentation are complete and accurate.
• Attend applicable departmental, sales, and property meetings and provide additional accounting and administrative support as needed.
• Other duties as assigned.

Requirements

REQUIRED SKILLS & QUALIFICATIONS

• High level of integrity, reliability, and discretion when handling confidential financial information.
• Strong attention to detail, accuracy, organization, and follow-through.
• Ability to manage multiple priorities, deadlines, properties, and accounts.
• Strong customer service, communication, and problem-solving skills.
• Proficiency in Microsoft Office Suite and ability to learn accounting, billing, banking, and hospitality software systems.
• High school diploma or equivalent required; degree or coursework in Accounting, Finance, or Business preferred.
• Previous accounts receivable, accounting, bookkeeping, or hospitality accounting experience preferred.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.