Lead Accountant-HHS Department

Responsible for performing a variety of duties that include preparing the agency's client payrolls, accounts payable, and accounts receivable. Prepare numerous financial reports on a monthly, yearly, and as needed basis.   This position involves application of standard record keeping and accounting techniques in accordance with GAAP and established county policies and procedures.  Requires knowledge of state, county and federal accounting procedures.  Able to use own judgment in choosing priority of assignments to be accomplished.  Must understand, support, and work within the values, mission, and vision of the agency.       ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, but are not limited to:
Prepare yearly financial reports including the 942 statistical report, HSRR, Health & Human Services Annual Report, budget reports, and other reports as needed.  
Annually compile cost data and submit required WIMCR (Wisconsin Medicaid Cost Report) and CCS (Comprehensive Community Services), Coordinated Services Team (CST) year-end cost reports for state reimbursement.
Prepare numerous monthly financial expenditure reports.  Prepare reconciliation report between county's general ledger to the expenditure reports to the Grants Enrollment Application and Reporting System (GEARS) and SPARC reports that are received from the state.   Detailed excel spreadsheets are maintained for office and audit analysis. Update the managers monthly on current balance of available funds.
Prepare monthly GWAAR claim submissions and assist in GWAAR budget process for HHSD Aging division.
Attend quarterly and ad hoc meetings for billing, financial management, and fiscal updates to stay informed on any changes that my impact billing requirements and grant reporting.
Assist the Deputy Director in developing Case Management and other rates within the department.
Actively participate in yearly HHS departmental budget meetings with managers, Deputy Director, and Agency Director.
Assist division managers and Deputy Director in developing and monitoring individual grant budgets and year end grant closeout processes as needed.
Perform New View Industries client payroll functions including withholding, federal depositing, also prepares quarterly SUTA and 941 forms , and yearly W-2’s and 940 FUTA forms for the IRS.    Ensure payroll deductions are distributed according to Federal & State directives on mandated time periods
Assist with New View Industries and New Beginnings bookkeeping, checking account, bank deposits, reconciliations, and other record keeping functions. 
Generates and or creates financial reports as requested. 
Prepare, maintain, and bill TPA for CLTS monthly expenses.  Prepare various reports via the SAS portal.   Compile statistical data required for outpatient and inpatient services and enter data into the state Program Participation System (PPS).
Assists independent county, state and federal auditors during annual audits.
Monitors and reviews accounting and related system reports for accuracy and completeness.
Provides direction, assistance and problem solving to the Health and Human Services Management team.
Review invoices weekly to ensure they are accurate and were not previously paid. Scan them into the accounting software with the appropriate expense account and assign them to the manager for approval.
Assist in providing oversight of the agency credit card and purchases. Oversight of reservations and registrations for the department. Verify authorization of all purchases for the department.
Responsible for billing clients and/or medical assistance in several program areas.  Handles questions and complaints regarding billing and processes delinquent accounts for submission to collection agency.  Respond to billing inquiries from clients and discuss payment options.
Process inpatient bills for payment, including verification of a service contract, contract rate, and treatment authorizations.  Contact client and/or facility to verify insurance information and request reimbursement when applicable.   
Maintain the agency provider contract log, including verification of contract signatures, compliancy, receipt of audit, and verify year-end expenses to contract total.  Monitor receipt of amendments to avoid state disallowance of expenses.  Maintain and ensure accuracy of the contract log expenses and revenues.  Reconcile the agency contracts to the general ledger and complete provider audit confirmations. 
Ensure accuracy of timecards and mileage/reimbursement expense sheets. 
Prepare, maintain, and enter monthly journal entries into accounting system.  
Prepare bank reconciliations for various client and agency accounts.  
Oversee the receipting process and supervise the deposit of monies and ensure its accuracy with the County Treasurer.  
Oversees the accountant in the financial area of eWISACWIS (electronic Wisconsin Statewide Automated Child Welfare Information System) in the Family Services Division.  
Assists and provides oversight to the HHS-Accountant I and HHS-Accountant II in completing assigned duties and meeting appropriate deadlines.    
Participate in a program of staff development to enhance skills and knowledge through training and ongoing performance evaluations.
Prepare for and respond to community emergencies including, but not limited to natural and manmade disasters.
Perform all other duties as assigned.A Bachelor’s degree in Accounting from an accredited college or university is required.
 
Organizational skills and general business skills are necessary to perform the duties of this position. Proficient computer utilization skills.  This position requires a high degree of accuracy.   
 
Knowledge of the State of Wisconsin accounting procedures, General Accepted Accounting Procedures (GAAP), and State Cost Allowable Policy.
 
Knowledgeable in modern office equipment, such as computers, fax machines, calculator, and copiers.  

High proficiency and knowledge in Microsoft Office including Excel and Word.    
 
Knowledge of Quick Books preferred.