US Payroll Specialist - Freelance, Remote

Department: Specialized Roles

Employment Type: Full Time

Location: Philippines

Reporting To: Client via Magic

Compensation: $7.00 / hour

Description

The Impact you’ll make

• Process and audit US payroll in Paylocity, including wages, deductions, taxes, overtime, PTO, and payroll adjustments
• Review employee timekeeping, attendance, new-hire data, tax withholdings, and payroll changes before each payroll run
• Reconcile payroll reports and investigate discrepancies before they become bigger problems

• Support payroll audits and compliance reporting
• Ensure wage-and-hour requirements and tax compliance are consistently met
• Flag and resolve discrepancies in line with documented procedures

• Maintain accurate employee payroll and HRIS records
• Prepare payroll-related documentation to support internal and audit needs
• Keep records organized and audit-ready at all times

• Respond to employee and manager questions regarding pay, deductions, tax withholdings, timekeeping, and payroll status
• Communicate payroll matters clearly, professionally, and with appropriate discretion
• Handle sensitive employee information confidentially, following documented procedures and approval workflows

Skills, Knowledge and Expertise

• At least 6 months of hands-on US payroll processing experience
• Knowledge of US HR practices and wage-and-hour requirements
• Demonstrated experience with payroll tax compliance and payroll documentation
• Experience reconciling payroll reports and investigating discrepancies
• Proficiency with Microsoft Excel and/or Google Sheets for payroll-related reporting

• Technical Skills
  • Solid grasp of US payroll processing, tax withholdings, and compliance requirements
  • Comfort navigating HRIS and timekeeping systems (Paylocity experience is a strong plus)
  • Sharp with spreadsheets — comfortable building and auditing reports in Excel/Google Sheets
  • Familiarity with Microsoft Office and Google Workspace for day-to-day documentation
    
    
• Soft Skills
  • Exceptional attention to detail — the kind of person who catches the discrepancy everyone else missed
  • Unshakeable discretion and confidentiality when handling sensitive employee data
  • Strong sense of ownership — able to work independently without needing constant check-ins
  • Clear, professional communicator, especially when explaining payroll matters to non-payroll people
  • Reliable and deadline-driven — payroll doesn't wait, and neither do they

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• You're the type of person who finds satisfaction in getting the details exactly right — not because someone's checking your work, but because you take pride in it. 
• You understand that payroll touches people's livelihoods, so you treat every number and every piece of employee information with real care and confidentiality. 
• You're comfortable taking ownership of a process end-to-end, flagging issues before they escalate, and communicating professionally even when the conversation is sensitive. 
• You don't need hand-holding once you know what "done well" looks like — you just need clear expectations and the trust to run with them.

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• Monday–Friday, 9:00 AM–6:00 PM PST

• $7 per hour
• No benefits package included

Benefits