Transfer Coordinator & Academic Counselor, Department of Athletics

External Applicants: 

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents:

• Navigate to the "My Experience" application page.

• Locate the "Resume/CV" document upload section at the bottom of the page.

• Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note: The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees:

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website. 

A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

Provides academic counseling and support in areas of course oversight, registration procedures, progress toward degree requirements, and career planning for student-athletes in designated sports within Wake Forest University and NCAA guidelines. Responsible for coordinating the Wake Forest University athletics admissions screening process and ensuring that all NCAA eligibility requirements and Wake Forest University admission requirements for transfer prospective student-athletes are met.

This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Job Description

Essential Functions:

Major Tasks and Responsibilities

●      Responsible for working with prospective transfer student-athletes through the Wake Forest transfer admission process

●      Evaluate transcripts for transfer students and communicate with the appropriate Student-Athlete Services counselor on progress-toward-degree requirements

●       Communicate with coaches, academic staff and compliance staff daily regarding any potential deficiencies, challenges or developments with a prospective student-athlete’s case.

●       Assist the Eligibility Coordinator as an additional athletics liaison to the admissions, office, maintaining the admissions spreadsheet and ensuring accuracy based on recruitment status. Track student-athlete academic success.

●       Assist the Eligibility Coordinator with completion of academic reads for prospective student-athletes on ARMS

●      Provides academic counseling for student-athletes and teams as assigned

●      Monitors academic performance and prepares academic reports for designated sports

●      Develops individualized academic support plans for student-athletes and provide one-on-one academic assistance as needed

●      Develops strong working relationships to emphasize the value of education and the development of self-reliance

●      Assists compliance officer and certifying officer in the NCAA certification and tracking process

●      Recommends and nominates student-athletes for awards and scholarships

●      Responsible for academic meetings with recruits for assigned sports

●      Maintains open and consistent contact with coaches, athletic counselors, faculty and University support staff

●      Assists with recruiting weekends and new student-athlete orientation activities

●       Adhere to and enforces all Departmental policies and procedures, as well as rules and regulations of the University, the Atlantic Coast Conference, the NCAA and other authorities that may legitimately influence programs. Maintains current knowledge of trends and changes related to compliance in intercollegiate athletics

●      Maintains current working knowledge of academic eligibility rules and procedures of the University, Atlantic Coast Conference (ACC) and NCAA. Ensure compliance with all applicable University, ACC, and NCAA rules and regulations

●      Performs other related duties as assigned

 

Knowledge, Skills, Abilities

●      Working knowledge of NCAA academic eligibility and recruiting rules and procedures

●      Ability to lead and guide Division I student-athletes in their pursuit of a college degree

●      Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community

●      Ability to work independently with minimal direction

●      Excellent written and verbal communication skills

●      Ability to demonstrate organizational and time management skills

●      Ability to work weekend and evening hours as needed

 

Education, Experience, Training

Bachelor’s degree, or an equivalent combination of education and experience. 1-3 years experience advising student-athletes at the Division I level. Experience in Division I NCAA Compliance, University Admissions, University Registrar’s Office. Masters or experience in NCAA Division I campus athletics compliance office preferred.

 

 

Accountabilities

Responsible for own work.

Note

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/ her supervisor.

 

Additional Job Description

Time Type Requirement

Full time

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.  

 

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact [email protected] or (336) 758-4700.