Document Controller

Key Responsibilities

• Maintain SMEC’s key business and project documents such as, but not limited to, contracts, contract variations, project data sheets, project management plans, employee CVs, etc. by:

• Uploading or registering documents provided by users;
• Ensuring that the document control QA/QC requirements are met;
• Maintenance of accurate metadata and document attributes on all documents;
• Retrieval and provision of documents as needed;
• Maintaining access to key business document registers, systems and databases;
• Liaise and communicate with SMEC personnel to obtain required documents;
• Prepare reporting and analysis on document registers and compliance for key stakeholders, such as:
• SMEC Project Document Compliance Report
• SJ PDS Compliance Report
• PM Competency Report
• ANZ Audit Report Summary
• Provide feedback to business unit managers and individual users on missing and required documents.
• Facilitate resolution of document control related issues and requests in a timely manner, including but not limited to:
  o Knowledge Management
  o Competency Platform
  o Contracts
  o PDS
  o Audits
  o Employee CVs
• Act as the administrator of the following libraries:
  o Knowledge Portal
  o Competency Platform
  o Project Data Sheet
  o Contracts Library
  o Audit Site
  o Opportunity and Project Workspaces
  o Other central document libraries
• Liaise with internal team members or other functional groups to address unresolved issues.
  • Identify and suggest possible improvements on internal processes.
  • Other tasks related to SMEC’s document registers and document compliance processes as required.

Key Qualifications, Knowledge, Skills and Experience

• Candidate must possess at least a Bachelor's/College Degree.
• With at least 3 years solid working experience in document management role.
• Able to demonstrate familiarity with document control systems and processes
• Excellent software skills (MS Office, SharePoint, Document Control Management Systems)
• Proven ability to work independently and as a team member and to prioritize own workload to meet tight deadlines
• Excellent interpersonal and teamwork skills
• Desire and willingness to learn and work in a dynamic environment
• Experience with International Operations or a Global Shared Service environment a distinct advantage
• Excellent written and oral English language communication skills
• Experience in an engineering project environment is advantageous

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!