Administrative Assistant Qualifications:

• High School Diploma or GED
• At least five years' experience in an office position with knowledge of bookkeeping, typing, data entry and processing
• Must be computer competent
• Good communication and organizational skills, and detail-oriented
• Training in SAP Program preferred
• Excellent understanding of inventory and controls

Administrative Assistant Responsibilities:

• Create invoices in SAP for Ergon Marine customers for the tickets received
• Prepare requisitions and purchase orders for vendors and service providers. Scan and send through the accounts payable system.
• Process COD transactions - reconcile daily sales paperwork with credit card transaction receipts, create invoice in SAP, complete credit card recap
• Process Chevron orders per company requirements
• Process Exxon Mobil orders per company requirements
• Work with Jackson office, outside vendors, and customers regarding problems with purchase orders and invoices.
• Perform inventory updates through the purchase order process.
• Perform inventory control cycle counts
• Perform end-of-month and end-of-year procedures
• Procure office supplies as needed, maintain office supply distribution of office supplies as needed
• Enter department and vessel grocery orders into SAP
• Process p-card statements for credit card holders at EMIS
• Support business with any needed duties.

We are an EEO/AAP employer.