Team Assistant (Funds) – Billing Focus | English/French - CDI

Loyens & Loeff is an international top Tier full-service law and tax firm. Our Luxembourg office is led by 25 experienced partners and forms part of the Loyens & Loeff network, which counts more than 1500 partners and associates worldwide. Our office in Luxembourg comprises around 160 professionals and has a total headcount of more than 240.

Our lawyers and departments in all our offices are praised for their expertise by leading legal directories and our firm is regularly recognised as Best Law Firm in BeNeLux. Our office in Luxembourg is notably recognised for its expertise in Investment Funds, Corporate M&A, Banking & Finance, Dispute Resolution, Real Estate and Tax.

Team Assistant (Funds) – Billing Focus | English/French - CDI

Your mission:

As a Team Assistant with a strong focus on billing activities, you will support the Funds team in ensuring the timely and accurate management of invoicing and administrative processes. You will contribute to the effectiveness of the team by:

Billing and financial administration

• Preparing and following up on client invoices in coordination with partners, associates and the billing team;
• Monitoring work in progress (WIP) and supporting the billing process to ensure timely invoicing;
• Assisting with billing-related reporting and follow-up;
• Acting as a key point of contact for invoicing matters within the team.

Administrative support

• Opening new matters, including drafting engagement letters and managing the KYC process in cooperation with team members and our dedicated Compliance team;
• Formatting documents and presentations;
• Filing documentation electronically and, to a more limited extent, in hard copy;
• Scheduling meetings and assisting with calendar management;
• Arranging business travel for individual team members and for larger groups within the department for specific conferences and events.

Your profile:

• You have an assistant-oriented training (Graduat, BTS, Licence LEA) or equivalent;
• Previous experience in billing, invoicing or administration would be considered a strong asset;
• You have an excellent command of MS Office tools, particularly Excel;
• You are fluent in English and French. Knowledge of other languages is an advantage;
• You act responsibly and are proactive;
• You can work autonomously and also work well within a team.

What we offer:

Our law firm offers you the opportunity to integrate a multicultural environment with a confirmed reputation. Ready to start writing your own story at Loyens & Loeff Luxembourg? We are looking forward to receiving your application.