Payments Coordinator, Client Payments & Accounts Payable (3-6 Month FTC)

The Company

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 260-year-old company, steeped in history, bringing constant innovation whilst not forgetting our age-old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do, and it is constantly inspiring to work with industry leaders across all segments of the business.    
 

Why This Role Matters

Reporting to the Head of Supplier and Client Payments, your role is key to ensure the accurate processing of invoices as well as client and supplier & payments for the company. A high level of attention to detail is required, as well as a commitment to providing excellent stakeholder service. You will possess the ability to work well under pressure and strive to work as efficiently as possible, while ensuring all processes have been followed and controls have been applied.

How You'll Make an Impact

• Working in a paperless environment, you will be responsible for processing a high volume of invoices for London, Amsterdam, Dubai, Paris and Geneva. (high volume of multi-currency invoices)

• Understand and comply with all company policies and procedures for invoice processing

• Manage mailboxes efficiently and deal with queries promptly, providing relevant information to stakeholders on a timely basis.

• Assist with completing monthly supplier statement reconciliations and follow up work.

• Work within team requirements to ensure all AP payment deadlines are met.

• Set up of new supplier accounts as well as processing client payment details for London, Amsterdam, Dubai, Paris and Geneva

• Work closely with Client Accounting Co-ordinators to ensure seamless and timely exchange of information, regarding sale settlements.

• Ensure all payments are made accurately, with appropriate review of supporting documentation and approvals as necessary.

• Assist with ad-hoc tasks and reporting as requested.

What you’ll bring to the team

• Minimum 5 years Accounts Payable experience.

• High volume invoice processing experience.

• Purchase order experience.

• Multi-currency experience.

• Demonstrate exposure to handling Accounts Payable VAT

• Supplier Accounts Reconciliation experience.

• Demonstrate exposure to handling queries from various departments within a company.

• Demonstrate exposure to handling/setting up Client & Supplier payment details.

• Payments experience.

• Strong team player.

• Attention to detail is essential.

• Ability to work with both internal and external stakeholders.

• Strong communication and interpersonal skills.

• High level of integrity and strong compliance attitude, as the gatekeeper for payments

• Willingness to understand what other teams do and learn how processes affect other teams/departments.

• Excellent time management.

• Knowledge of Outlook, Excel - JDE knowledge is desirable.

What’s great about working for us

• 25 days annual leave + 1 day Birthday leave  

• Christie’s Christmas office closure (guaranteed between 25th Dec – 1st Jan) – in addition to annual leave: almost two weeks to fully switch off and spend time with friends and family

• Additional 1 week’s annual leave within the year of a 5-year anniversary i.e. 5th, 10th, 15th and so on

• Volunteering day: Take an additional day of annual leave to volunteer for a charitable organisation that’s important to you

• Donation matching of up to £500 per annum to help you support the organisations you care about

• Flexible Fitness Fund - £400 per year expense allowance for health and wellness related activity (taxable)

• Access to world-renowned art: with regular exhibitions in our galleries to wander around and exclusive guided tours hosted by specialist colleagues

• Discretionary Bonus (dependent on the business and employee performance payable in March each year)      

• Generous retirement plan: We will double match your pension contribution up to 5% of your basic salary (Max 10% contribution from Christie’s)

• Private Health Insurance – no employee contribution needed, subsidised for other family members

• Dental Insurance – (may be extended at personal cost)

• Generous Income Protection Insurance in the event of accident, sickness or injury after 12 months

• Competitive Life Insurance policy from first day 

• Employee Assistance Programme – access to personal advice and support services including counselling

• Eyecare vouchers (once a year)

• Cycle to Work scheme

• Christie’s Extras – discounts on over 800 retailers, holiday packages, dinners and weekly shops

• Seniorcare by Lottie, a comprehensive eldercare solution

• Robust family first policy:

Ø  16 weeks full pay on Maternity Leave  

Ø  Eligible to return to work for 80% of your agreed normal weekly working pattern while being paid as though you were working 100%, post a minimum of 16 weeks of leave

Ø  Dependent back-up care: 10 sessions/ days of childcare or eldercare per year

Ø  Christies Family Network: Our community of parents who meet regularly over breakfasts, lunch, afternoon tea…

              *Christie’s reserves the right to change company benefits at any time

Salary: £30,000 - £32,000

Closing Date: Sunday 13th September

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