Administrative Assistant to the Dean of Students Office

JOB SUMMARY: The Administrative Assistant to the Dean of Students Office provides essential support to the daily operations of the office and the building in which it resides. The role is responsible for answering incoming calls, tracking and recording student attendance, maintaining the Deans' Office budgets, and managing weekly infraction, detention, and Restoration Plan records. The Administrative Assistant also offers direct support to the Dean and Assistant Deans of Students, contributing to the smooth functioning of the department and the overall mission of The Stony Brook School.

WORK SCHEDULE: M-F 7:45am - 3:45pm

JOB CLASSIFICATION: 10 - month Full-time, non-exempt

RATE: $20-$24 per hour

CAPABILITIES REQUIRED :

The ideal candidate will be comfortable acknowledging and adhering to the basic tenets of the Christian Faith as stated in the Platform and Principles of The Stony Brook School. Three key qualities are essential to success in this role:

• A desire to support programs in a Christian educational environment that prioritizes the spiritual, intellectual, and social development of children and teenagers.
• A genuine commitment to creating an atmosphere of joy, peace, and hospitality for students, parents, faculty, and visitors.
• Flexibility, patience, and professionalism in navigating the varied needs and schedules of students and families.
• Strong organizational and time-management skills with the ability to work independently and manage multiple priorities.
• Excellent verbal and written communication skills with the ability to interact effectively with students, parents, faculty, staff, and visitors.
• Proficiency with Google Workspace (Drive, Docs, Sheets, Slides) and Microsoft Word and Excel.
• The ability to maintain confidentiality and exercise sound judgment when handling sensitive student information.

Minimum Requirements

• Associate's degree required; bachelor's degree preferred.
• Commitment to supporting the mission of The Stony Brook School and willingness to acknowledge and adhere to the basic tenets of the Christian Faith as stated in the Platform and Principles.
• Basic proficiency with Google Workspace (Drive, Docs, Sheets, Slides) and Microsoft Word and Excel.

CAPABILITIES ILLUSTRATED:

The duties described below are intended to serve as guidelines, not limitations, for the responsibilities of the Administrative Assistant to the Dean of Students Office. Additional duties may be assigned as needed to support the school community.

1. Welcome students, faculty, parents and visitors to the office and assist with questions and concerns
2. Maintain accurate student attendance records for three of the six grades, including communicating with students, parents, faculty/staff to reconcile records
3. Manage infraction and detention tracking for grades 7-12
4. Support the Dean of Students, Assistant Dean of Students and Grade Level Deans in their implementation of Restoration Plans, Daily Accountability Plans and Technology Plans
5. Answer the Dean of Students Office phone
6. Manage appointments for the Dean and Assistant Deans of Students
7. Manage the budgets for the Dean and Assistant Deans of Students
8. Handle travel logistics for the Dean of Students and Assistant Deans of Students
9. Support the Dean of Students with All School Meeting and Assembly logistics
10. Greeting Staff for the Parent-Teacher Conferences and providing the name tags for parents
11. Locker Assignments for Memorial
12. Serve as a Formation Group Leader
13. Supervise Office Workjob students from 3:20 - 3:30pm
14. Ordering for the Faculty Room
15. Ordering the supplies for the classrooms in Memorial
16. Change the bulletin board seasonally
17. Memorial copier Faculty Liaison

Founded in 1922, The Stony Brook School exists to challenge young men and women to know Jesus Christ as Lord, to love others as themselves, and to grow in knowledge and skill. As an independent college preparatory school for grades 7-12, we inspire students to lead lives of significance and service through their character, leadership, and faith. Nestled on the scenic North Shore of Long Island, our campus is a haven for academic excellence, spiritual growth, and lifelong friendships.

Equal Employment Opportunity: In order to provide equal employment and advancement opportunities to all individuals, employment decisions at The Stony Brook School will be based on merit, qualifications, experience, and abilities. We do not discriminate based on race, color, sex, national origin, age, citizenship, genetic predisposition, or any characteristic protected by law.

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