Executive Assistant

Job Purpose 

The Executive Assistant will provide high-level administrative support to fairlife, LLC’s Executive Leadership Team (ELT) by acting as a project manager of people: conducting meeting coordination, providing support to the executive’s functional team, handling information requests, managing business-related event planning and coordination, and performing a wide variety of other administrative functions. An ideal candidate is responsive, thoughtful, self-directed, positive, and can communicate effectively and efficiently. 

Key Responsibilities 

• Serve as a trusted business partner, managing time, priorities, and communication for the Chief Executive Officer (CEO),Chief Operating Officer (COO) and VP Public Affairs, Communications and Sustainability (PACS) 
• Help manage calendar and meeting discipline: schedule, confirm attendance, and escalate when necessary to ensure participation. 
• Coordinate logistics for meetings, events, and offsites (virtual and in-person), including catering, A/V, group activities and travel arrangements. 
• Anticipate needs and act independently to resolve issues before they arise. 
• Maintain strong follow-up routines with internal teams and external stakeholders. 
• Partner with other Executive Assistants to align calendars and support cross-functional projects. 
• Manage expense reports, coordinate invoices, memberships, registrations, and ad hoc projects with accuracy and timeliness. 
• Build trust quickly with new stakeholders and maintain open communication. 
• Identify opportunities to streamline processes and improve efficiency. 

What Success Looks Like 

• Agile communicator who professionally and confidently engages with senior leaders and pushes through conflict. 
• Attention to detail in scheduling, documentation, and follow-up. 
• Proactive relationship builder who anticipates needs. 
• Ability to project manage executive priorities, ensuring meetings happen and decisions move forward. 

Qualifications 

• Bachelor’s degree preferred or equivalent experience. 
• 5+ years supporting top level executives in fast-paced, high-growth environments. 
• Strong project management skills with experience coordinating complex events and initiatives. 
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel). 
• Exceptional organizational skills and ability to manage multiple priorities under pressure. 
• High level of discretion, professionalism, and judgment. 
• Comfortable holding others accountable and influencing outcomes with tact. 
• Flexible and adaptable to changing priorities and work styles. 
• Ability to work primarily onsite with occasional travel. 

Preferred Attributes 

• Fearless communicator who thrives in dynamic environments. 
• Skilled at anticipating needs and solving problems independently. 
• Positive, resourceful, respectful and committed to building team culture.   

how fairlife nourishes you: 

At fairlife, we believe in better — and that includes how we support our people. We offer a comprehensive suite of benefits and wellbeing resources designed to support you physically, emotionally, socially, and financially, both in and out of work. 

• Comprehensive medical, dental, and vision coverage, effective day one! 
• Supplemental health plans (hospital indemnity, accident, and critical illness insurance) 
• Paid Time Off to recharge and support work-life balance 
• Paid parental leave & adoption assistance (up to $10,000) 
• Parental support & family care benefits, including childcare resources and lactation support 
• 401(k) to support retirement planning with up to 9% in employer match 
• Wellness reimbursement (up to $500 for qualified wellbeing expenses) 
• Employee Assistance Program (EAP) for emotional wellbeing and work-life support 
• Company-paid life insurance and short-term disability 
• Employer HSA funding (for HDHP participants) 
• Tuition reimbursement (up to $10,000) and student loan repayment ($200/month) 
• Learning & development programs to unlock your full potential 
• Rewards & recognition, matching gifts, free product, and Business Resource Groups 

fairlife’s nour!sh program is designed to meet you where you are — supporting your individual wellbeing journey while enabling you to do your best work every day. 

position location: Chicago, IL 

reports to: VP, PACS 

travel requirements: up to 20%  

exempt/nonexempt: Exempt