Fleet and Technology Coordinator

Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.
We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow.

 The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

 In addition to offering rewarding, meaningful work, we offer:

• Medical and Dental plans
• Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax 401K and 457 plans
• Paid life insurance
• Short- and long-term disability coverage
• Employee Wellness programs
• Flexible Spending Accounts
• Health Savings Accounts
• 10 paid holidays per year plus generous vacation and sick leave
• Flexible work schedule options and remote-work options
• Career advancement opportunities throughout the State system
• Some positions may qualify for the Public Service Loan Forgiveness Program.

The Executive Director’s Office (EDO) within the Colorado Department of Natural Resources (DNR) exists to manage and supervise the activities of the Divisions within DNR in the development, preservation, and enhancement of Colorado’s natural resources for the benefit and enjoyment of people today and tomorrow.  EDO combines and manages the administrative, operational and performance functions of all DNR divisions, including the EDO. The Chief Operating Officer (COO) branch contains the business technology unit and the human resources office, as well as oversight for fleet functions, Continuity of Operations Plans, Technology Governance, special projects, workforce development initiatives, and other operational functions for the Department.

State Fleet is managed centrally by the Colorado Department of Personnel and Administration’s State Fleet Management Division. The Department of Natural Resources has the largest fleet, with more than 1,400 vehicles. EDO centrally coordinates Divisions, reporting, ordering, and information-sharing with fleet coordinators from each Division (collectively, the Fleet Team). The Department must comply with State Fleet Management’s requirements, State requirements on reporting, Office of the State Controller policies for use of Fleet vehicles, and its own policies on use of Fleet vehicles. State Fleet Management requires that each Department have one Fleet Coordinator responsible for making decisions for its Fleet. The Department Fleet Coordinator is the COO, however the fleet is only about 10% of the COO’s job duties and responsibilities. This position fills a key function, providing technical support for the program to ensure the Department is meeting all the requirements.

The Governor’s Office of Information Technology (OIT) centrally coordinates technology for the State, including cybersecurity and additionally, the Business Technology unit in EDO is responsible for coordinating all of the Department’s technology, assets and projects with the Office of Information Technology. This position provides key support to ensure appropriate software and IT asset management, and data integrity technical support.

This position exists to manage four key areas. First, the position will manage technical and data support for the Department’s fleet program. Second, the position manages technical and data support for the Department’s and EDO’s business technology program. Third, the position assists EDO Human Resources with technology-related projects. Finally, the position is the backup for the EDO Executive Assistant and organizes logistics and meetings for any special initiatives the COO is involved in.

Fleet Technical and Data Support Under the oversight of the COO:

Data input, coordination, and analysis: Manages Geotab telematics systems and reports, CARS system and reports, responsible for follow-up with Division fleet coordinators. Provides detailed fleet information for budget requests that involve vehicles.

Reporting: Manages Assigned Vehicle Authorizations process in coordination with DPA and payroll. Manages Colorado Clean Truck Reporting. Manages Electric Vehicle and associated charging infrastructure reporting and information needs. Reports on fleet elements of Greening Government reports and Greenhouse Gas Reduction reports.

Vehicle ordering: Provides technical support for all vehicle ordering, including new vehicles, replacements, gaining signatures and approvals, coordinating required forms, and liaising with the EDO budget team.

Logistics, record-keeping: Keeps Google Drive folders updated and organized, schedules and leads fleet team meetings, including creating agendas. Motor Vehicle Record Check system liaison with HR.

Liaison: Works with State Fleet Management and DNR Fleet Team to troubleshoot issues, ensure DNR compliance with state requirements, elevate issues, and problem-solve.

Driving/picking up vehicles: This position may need to pick up or drive a fleet vehicle a few times a year.

Excel and Google Spreadsheet Entry, Analysis: Enters information into spreadsheets, and manipulates spreadsheets with formulas to ensure decisions are data-informed, and information provided is accurate.

Technology Technical and Data Support Under the oversight of the COO:

Data integrity technical support: This position will support the Business Technology Product Director and the EDO Product Owner on projects related to data verification and integrity (for example, HR systems, payroll systems and integration with other HR systems).

Excel and Google Spreadsheet Entry, Analysis: Enters information into spreadsheets, and manipulates spreadsheets with formulas in order to ensure decisions are data-informed, and information provided is accurate.

Data input, coordination and analysis: This position supports projects such as site survey inventories of technology at Department locations.

Software licensing and IT assets: This position maintains and tracks records of software licenses for EDO and sometimes for Department-wide software. This position tracks EDO’s IT assets, including the cell phone inventory.

Contract renewal: This position tracks technology contracts and ensures timely renewal and quality contract management.

Liaise with OIT: Work with OIT staff, in coordination with the EDO Business Technology Product Director, as it pertains to the above duties.

Technical and Data Program Support 

Assists the Executive Director’s Office staff, including technology and human resources staff, with projects that implement new technology or require data analysis. These projects include systems and processes related to addressing technology debt.

Special Projects and Other Duties

This position will support special projects and initiatives of the COO, such as initiatives from DPA or the Governor’s Office. The position will handle meeting logistics, provide tracking and data if needed, and track reporting deadlines. 

Other duties may include occasional in-person travel or in-person presence at meetings, and presence at virtual meetings to keep track of follow-up items.

In coordination and under the oversight of the COO and other technical experts, this position coordinates technical aspects of system implementation (such as CARS upgrades, or supporting the COO in implementing new systems from DPA).

This position will function as a back-up to the Executive Assistant when needed (when the EA is on leave, primarily). This will include: entering information into CORE, the State’s accounting and purchasing system, for purchase orders, contracts, or other purchases to support fleet, technology, and purchases authorized by the COO such as an outside investigation firm or training firm; paying invoices related to these areas. (Grackle, MVR, ESRI, Sprout Social, technology maintenance contracts); using information provided by the EDO budget unit to track the COO budget, and to ensure expenditures comply with State Fiscal Rules and DNR procurement policies; and entering information into Excel and Google Spreadsheets related to the budget and purchasing, and ensures data is accurate. This will also include checking office voicemails and the EDO Assist email inbox.

Minimum Qualifications:
Five (5) years of relevant experience in fleet management, office administration, support for information technology systems or systems upgrades, data collection, data analysis or other areas related to the position. 

OR

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to five (5) years.  Related degrees include accounting, paralegal studies, business administration, natural resources, or communications.

Please note: The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. “See Resume” statements on the application will not be accepted. In addition, part-time work will be prorated.

Substitutions:
Additional appropriate experience will substitute for the degree requirement on a year-for-year basis. Additional appropriate education will substitute for the required general experience on a year-for-year basis.

Preferred Qualifications:

• Experience with State of Colorado processes, systems and rules
• Experience and understanding of Colorado State Fleet Management rules and systems or with managing fleets for organization
• Experience supporting technology initiatives or providing technical support for systems
• Experience with Excel, Google spreadsheets, and data analysis
• Experience with meeting logistics, managing minutes, and follow-up
• Trouble shooting, problem solving, and critical thinking skills
• Strong customer service skills
• Ability to effectively communicate both orally and in writing; effective presentation skills
• Strong interpersonal skills including active listening
• Strong project management skills
• Ability to identify systematic approaches to solving problems
• Ability to demonstrate sensitivity and appreciation for diverse viewpoints as well as different communication and work styles in a multi-cultural and inter-generational environment

The current work arrangement for this position is as follows:
(Please note, this arrangement can be subject to change)

• This is a Hybrid position -Work is primarily performed at 1525 Sherman Street, Denver, CO

APPEAL RIGHTS:
It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
 
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email, US Mail, faxed or hand delivered within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.The Assessment Process 

• All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement. 
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.
• Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. 
• Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication. 
• This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

A salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While all offers are compliant with the Colorado Equal Pay for Equal Work Act, there is no guarantee an offer will be at the top of the posted range based on the salary analysis.

Equity, Diversity, and Inclusion

We are committed to increasing a “Colorado for ALL" of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of all backgrounds and abilities.  The State of Colorado believes that a “Colorado for ALL” drives our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, at [email protected]. 

ADAAA Accommodations
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact [email protected] at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.
 
E-Verify
The Department of Natural Resources participates in E-Verify in accordance with the program's Right to Work for all newly-hired employees. Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify identity and employment eligibility. You may complete section 1 of the I-9 form upon your acceptance of a job offer letter, but no later than your first day of employment and in addition, on your first day, but no later than the third day, you are required to submit original documents to verify your eligibility to work in the U.S. Learn more about E-Verify, including your rights and responsibilities.
 
Toll–Free Applicant Support - Technical Help
If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues.   Helpful hints: If you are having difficulty uploading or attaching documents to your application, ensure your documents are PDF or Microsoft Word files and close the document before you attempt to upload it.