Accounts Receivable Specialist (Hybrid)

Location: Moon Township / Coraopolis, PA 15108
Schedule: Hybrid (4 Days In Office / 1 Day Remote)
Employment Type: Full-Time
Compensation: $50,000 - $55,000 annually, depending on experience and qualifications

About the Position

HRV Conformance Verification Associates, Inc. is seeking an experienced Accounts Receivable Specialist to join our growing team. This role is heavily focused on complex accounts receivable, invoicing, collections, and cash flow management within a project-based professional services environment.

Approximately 85% of this position is dedicated to Accounts Receivable functions, including complex invoicing, collections, customer account management, and reducing Days Sales Outstanding (DSO). An additional 10% supports Accounts Payable activities, while the remaining 5% provides cross-training and backup support for payroll processing and payroll-related accounting functions.

The ideal candidate will be highly organized, detail-oriented, and experienced managing multiple clients, projects, invoicing requirements, and collections activities simultaneously.

Primary Responsibilities

Accounts Receivable, Invoicing & Collections (85%)

• Prepare, review, and process client invoices in accordance with contract terms and client-specific requirements
• Manage complex billing requirements across multiple clients, projects, and contract structures
• Balance and reconcile time and expense data within applicable accounting systems
• Establish and maintain client-specific invoicing procedures and billing requirements
• Create and maintain invoice templates for new and existing clients
• Submit invoices through client portals, email, and customer-specific billing platforms
• Monitor accounts receivable aging reports and proactively manage collection efforts
• Contact customers regarding outstanding invoices and past due balances
• Investigate and resolve invoice disputes, payment delays, and account discrepancies
• Process customer payments and accurately post receipts within the accounting system
• Reconcile customer accounts and maintain supporting documentation
• Collaborate with project managers, operations personnel, and clients to ensure timely and accurate billing
• Monitor and help improve Days Sales Outstanding (DSO) and overall cash flow performance
• Generate AR, collections, and aging reports as requested
• Identify opportunities to improve billing efficiency, collections performance, and invoice accuracy

Accounts Payable Support (10%)

• Process vendor invoices and assist with routine accounts payable activities
• Verify invoice accuracy and appropriate coding
• Assist with vendor statement reconciliations
• Support month-end accounts payable activities as needed
• Maintain organized AP records and documentation

Payroll Cross-Training & Backup Support (5%)

• Learn HRV's payroll process to provide backup support when necessary
• Assist with payroll-related reporting and documentation
• Support payroll general ledger reconciliations and account balancing activities
• Cross-train with accounting team members to gain understanding of full-cycle payroll processing
• Provide backup payroll support during vacations or other planned absences

Minimum Qualifications

• Minimum of 3 years of Accounts Receivable, Billing, Collections, Accounting, or related experience
• Experience utilizing accounting, ERP, or project accounting software systems
• Proficiency with Microsoft Excel
• Strong understanding of collections, customer account management, and cash application
• Strong written and verbal communication skills
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Excellent attention to detail and organizational skills

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field
• Extensive Accounts Receivable and collections experience with a demonstrated ability to reduce aged receivables and improve cash flow
• Experience working in a complex, high-volume invoicing environment
• Experience with Unanet or other ERP systems used for project accounting, government contract billing, or professional services billing
• Experience within engineering, construction, QA/QC inspection, consulting, professional services, or other project-based organizations
• Experience with contract billing, time and expense (T&E) billing, project-based invoicing, DOT invoicing, or government contract invoicing
• Experience managing multiple clients, projects, and billing requirements simultaneously
• Prior Accounts Payable experience
• Exposure to payroll processing, payroll accounting, or payroll reconciliations

Why Join HRV?

• Hybrid work schedule (4 days in office, 1 day remote)
• Opportunity to make a direct impact on company cash flow and financial performance
• Exposure to project accounting, payroll, and broader accounting functions
• Collaborative team environment
• Stable and growing professional services organization with over 20 years of industry experience

HRV Conformance Verification Associates, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.

HRV promotes affirmative action for minorities, women, individuals with disabilities, and veterans.

HRV is a smoke-free and drug-free workplace.