Registrar

Description

Reporting to the Provost, the Registrar, a technology forward position, provides strategic leadership to plan, organize, and manage all activities associated with student records. The Registrar works collaboratively with the Provost’s Office, Admission and Financial Aid, Advising, Department Chairs, Institutional Research and Information Technology to help address the needs of both prospective and current students. The Registrar safeguards and manages student records in accordance with the Family Educational Rights and Privacy Act (FERPA) and other applicable laws, federal regulations and college policies. The Registrar provides oversight for all aspects of the catalog and curriculum maintenance, student registration, evaluation and awarding of transfer credit, transcripts, and degree audits for graduation. The Registrar also assumes a key leadership role in implementing new software, including the continued stabilization of Workday and CourseLeaf.

Responsibilities

• Oversee the maintenance and privacy of student academic records.
• Ensure campus-wide compliance, as the designated school official, for the Family Education Rights and Privacy Act (FERPA).
• Manage all student academic policy petitions (requests for substitutions and waivers of general education requirements), grade changes, and honor code sanctions.
• Oversee the creation and data entry of all courses and class schedules for each academic period. Provide guidance to Department Chairs and Program Coordinators regarding course offerings, times, rooms, etc. Oversee the process for independent study and honor course requests.
• Manage the registration process; prepare registration appointments, waitlist, reserved seating; oversee the course drop/add process.
• Administer new student registration and coordinate New Student Onboarding with relevant campus offices.
• Supervise the evaluation and awarding of credit earned through Advancement Placement, CLEP, International Baccalaureate examinations, and communication to students.
• Manage the approval and processing of requests for transfer courses; evaluate requests for study abroad course approvals.
• Administer Academic Standing process, including probation, suspension, and Dean’s List.
• Manage the Academic Progress Report (APR), the degree audit functionality in Workday, degree requirement evaluation, and approval.
• Oversee the preparation of the list of graduates for commencement; manage the commencement ceremony; and coordinate with the Offices of the President, Provost, Marketing, and Facilities the other aspects of the commencement exercises.
• Prepare and distribute the academic calendar and final exam schedule.
• Manage the preparation of the College Catalog.
• Provide leadership for the implementation and management of technology applications (e.g. student information system, online registration, degree audit, and faculty grading).
• Recommend and/or assist with the development of new or revised academic policies. Co-Chair the Academic Standards Committee and serve on the Curriculum Committee.
• Support student success by collaborating with stakeholders, serving on Student Retention Team, Behavior Intervention Team, and CARE Team.
• Serve on the Workday Data Governance Committee, Information Technology Committee, and ad-hoc committees as needed. Work with the Office of Institutional Research to complete or provide the necessary academic data for external agency reports and internal institutional research studies.
• Manage National Student Clearinghouse reporting of enrollment and degree verify files.
• Provide leadership to optimize processes using Workday and other software applications as appropriate. Test and verify functionality of twice-yearly Workday releases.
• Administer and monitor office budgets.
• Supervise Registrar’s Office staff.
• Carry out special assignments as assigned by Office of the Provost.
• Other duties as assigned.

Qualifications Required:

• Bachelor’s degree from a regionally accredited institution.
• Three years of managing student records, advising, and/or experience working in Academic Affairs at a college or university.
• Experience working with software (e.g. Workday, Instructure/ Parchment, etc.) to support Registrar or Academic functions.
• Demonstrated employee management skills.
• Strong policy creation/enforcement capabilities.
• Ability to communicate effectively with staff, faculty, and the administration.

Preferred Qualifications:

• Master’s degree.
• At least two years in a registrar’s office with experience in developing and implementing policies and curriculum, managing staff, and registration associated with student records.
• Workday Student experience.

ABOUT WOFFORD COLLEGE

Wofford College, established in 1854, is a private liberal arts residential college located a few blocks north of downtown Spartanburg, South Carolina. Wofford offers 27 major fields of study to a student body of nearly 1,800 undergraduates and is nationally known for the strength of its academic program, outstanding faculty, and study abroad participation. Wofford is home to one of the nation’s 290 Phi Beta Kappa chapters. The college community supports 19 NCAA Division I athletics teams and numerous student organizations, including honor societies, professional organizations, faith-based organizations, Greek life, and club sports.

SPARTANBURG, SOUTH CAROLINA

Spartanburg is located in upstate South Carolina, 30 miles east of Greenville, South Carolina, an hour from Charlotte, North Carolina, and three hours east of Atlanta, Georgia. Historic Charleston and the South Carolina coast are three hours away, and Wofford sits an hour south of the artistic, culinary hub of Asheville, North Carolina. Spartanburg is a growing, diverse community that supports six college and university campuses along with numerous civic arts and cultural associations. It became the first city in South Carolina to join the Government Alliance on Race and Equity and, in 2012, became one of five cities nationally to participate in the 10-year Wellville program, a national nonprofit initiative dedicated to improving equitable well-being in U.S. cities. Spartanburg and Wofford partner on multiple community equity initiatives, including the Northside Initiative, which has brought together a diverse group of citizens to revitalize a neighborhood in ways that don’t reproduce the harm of earlier urban renewal programs.

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