Payroll/Accounts Payable Clerk

The Accounts Payable/Payroll Clerk is an administrative position dealing with detailed record and information management. Work is quantitative in nature utilizing the city’s accounting software system. The Clerk also provides assistance in maintaining a variety of financial transactions; compiling information and preparing reports and/or summaries. The Clerk reports to the Finance Director or his/her designee. ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following statements are illustrative of the essential functions of the job and do not include other nonessential or peripheral duties that may be required. The City retains the right to modify or change the duties or essential functions of the job at any time.)

• Processes bi-weekly payroll to ensure accurate payment to employees following all state and federal payroll laws including the payment and processing of all associated taxes and withholding payments.
• Reviews payroll journals for accuracy.
• Prepare and process timely and accurate monthly/quarterly tax filings, including year-end W-2 processing and reconciliation
• Processes accounts payable in a manner to ensure timely payment to vendors.
• Examines, verifies, and screens fiscal documents such as vendor invoices, statements, request for payment forms, receiving reports, cash remittance advisories and other accounting source documents.
• Prepares and submits the annual 1099 forms.
• Maintains employee purchasing card program.
• Assists the utility billing clerk, taking in payments and answering the public’s inquiries as they arise.
• Assists with or performs daily closure of the front counter cash register and preparing the daily deposit.
• Assists with annual audit with regards to payroll and accounts payable inquiries.
• Performs related work as required.

OTHER DUTIES AND RESPONSIBILITIES:

• Maintains document storage and arranges destruction based on the city retention schedule.
• Answers inquiries and provides information regarding the status of vendors and payments.
• Performs additional duties and special projects as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of city’s codes and administrative procedures in regards to the finance department.
• Ability to manage multiple tasks with frequent interruptions.
• Ability to work independently with minimal supervision.
• Ability to organize and maintain efficient files.
• Knowledge of payroll
• Knowledge of accounts payable.
• Knowledge of general accounting procedures.
• Knowledge of materials and equipment used in a municipal office, including personal computers, word processing, scanners, spreadsheet and database applications, copiers and fax machines. 
• Ability to follow direction.
• Knowledge of business English and spelling; ability to communicate in a clear and effective manner.
• Ability to interact in a courteous manner with the staff and the public and to establish and maintain effective working relationships with other professionals, organizations and the general public. 
• Ability to maintain confidentiality and exercise sound judgment.
• Must pass a criminal history background check.
• Ability to work in an indoor office environment.

REQUIRED QUALIFICATIONS: 
 
EDUCATION:

• Associate’s degree (A.A.) from a two-year college or technical school or 

 
EXPERIENCE:

• Minimum of two years’ experience in billing, bookkeeping or related field.
• 1-2 years’ payroll experience. 

The City of Fort Lupton supplies a robust and diverse benefit package to reach a wide range of needs:

• Medical, Dental, Vision
• Options to choose Health Savings Account (HSA) with employer contribution, or Flexible Spending Account (FSA) with or without optional Dependent Care Spending Account
• Health Reimbursement Account (HRA)
• 414(h) with employer contribution and optional pre or post-tax 457(b)
• FREE Telehealth option for employees/spouses/dependents available 24/7, 7 days per week
• Aflac options
• Employee Assistance Programs (EAP)
• Employer emphasis on Wellness Programs, group activities, and incentives
• Free recreation center pass 
• Education reimbursement
• Pet Insurance available for enrollment any time of year
• Credential and bi-lingual pay incentive
• Employer-paid Group Life & AD&D 
• Voluntary Life & AD&D (For self, spouse, and dependents) 
• Employer-paid Short and Long-Term Disability 

The City of Fort Lupton is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.

You may learn more about the City of Fort Lupton at www.fortluptonco.gov.