Supervisor - Warehouse (Aviation - Civil Service)

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Job Summary

Supervises a small to medium sized operational unit of non-exempt employees. The functional activities are somewhat complex and have moderate impact on overall operations. This level supervises employees in clerical, administrative, trade, or technical functions that provide services to persons inside or outside the organization. The substance of the positions is non-routine and is semi-skilled or skilled in nature and has a direct impact on the work, office operations, projects, or programs of others in the organization. Supervises the daily operation of clerical/administrative or installation/maintenance crews. Work time will be spent performing the type of work supervised

Job Description
 

Overview

The Warehouse Supervisor oversees, monitors, and supervises the warehousing activities for the City and its departments. Ensures the appropriate receipt, inspection, storage, issuance, and transfer of items, materials, and equipment.

Essential Functions

1 Oversees, supervises, and manages the warehousing and storeroom operations for the City and its departments; oversees the receipt, storage, inventory, and general management of all supplies and equipment procured for each department.

2 Supervises, advises, and manages staff providing personnel support for conflict resolution and general payroll activities; performs monthly audits, supports employee timesheet updates, and monitors cash flow throughout the department.

3 Implements plans, schedules, and assignments; determines objectives needing emphasis; recommends or adjusts work priorities, project schedules, resources, and work plans as required; ensures staff is trained for handling hazardous or flammable materials.

4 Gives advice, counsel, instruction, and identifies routine training needs for warehousing and related staff; provides knowledge and expertise on inventory management, purchase accounting, and remaining compliant with storage and accounting practices; ensures appropriate internal controls are in place.

5 Prepares monthly reports for supplies, fleet parts, and other equipment required by various departments; uses and applies various software systems to ensure correct inventory management and tracking; removes obsolete items from stock, counts stock, and maintains daily control over inventory.

6 Reviews and approves delivery orders, master agreements, contracts and requisitions for goods and services, and other financial expenditures; maintains and monitors outstanding encumbrances and contracts; reports all purchasing and warehousing activities to the City Controller and other managerial staff.

7 Provides vendor support for assigned departments and ensures all invoices and billings are received, filled, and recorded; assists with the review of bids and inspects samples for specifications; completes and tracks all bids for uniformity and accuracy; ensures all price agreements are adequate for the purchasing needs of the unit.

8 Performs any and all other work as needed or assigned.

Knowledge, Skills, Abilities

• Knowledge of budgeting, procurement, accounts payable, public policy, and administration.

• Knowledge of warehousing, storeroom, and general inventory practices.

• Knowledge of the City's payroll, accounting, or purchasing procedures

• Ability to use office machines, including a copier and a fax machine.

• Ability to maintain records, journals, and files.

• Ability to write clear and accurate reports.

• Ability to deal tactfully and courteously with the public and other city employees.

• Ability to handle difficult and unusual situations.

• Communicating effectively verbally and in writing.

• Establishing and maintaining strong working relationships.

MINIMUM QUALIFICATIONS:

Salary Range

 

$28.27 - $33.93

 

The salary listed on this job posting is the starting salary range; amount offered will depend upon qualifications.

City of Dallas is an Equal Opportunity Employer.