Administration and Marketing Coordinator - Commercial Real Estate

Make your next move an expert one.

At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

​***This is an Onsite working arrangement at our Irvine, CA location.***

About you:

We're on the lookout for a dynamic Administration and Marketing Coordinator - Commercial Real Estate (internally called Client Services Specialist) who thrives on providing top-notch support to brokers and clients alike!
 

This role is a fast-paced, client-facing position that provides comprehensive administrative, marketing, and transaction support to a high-performing brokerage team. You’ll play a key part in driving business development, managing deal flow from start to finish, and delivering polished, professional materials—while gaining hands-on exposure to property tours and client interactions.

In this role, you will:

• Maintain accurate listing materials, including updates, tracking action items, and weekly reporting.
• Coordinate and support property tours, ensuring all activity is logged, contacts are updated, and follow-ups are completed—while gaining opportunities to attend and assist with tours directly.
• Manage proposals and deal documentation, including preparing materials, tracking activity, and maintaining organized records.
• Keep real-time progress reports up to date, proactively following up on inquiries and ensuring system accuracy across platforms.
• Execute marketing campaigns and maintain up-to-date listing and distribution records.
• Support deal lifecycle activities, from new listings through to completed transactions, including onboarding, documentation, booking packages, and archiving.
• Maintain organized filing systems (digital and physical) and manage broker communications, calendars, and contact databases.
• Coordinate events such as open houses and provide ongoing administrative and reporting support.

What you bring:

• 5+ years of marketing/administrative support services experience within Commercial Real Estate.
• Real Estate license is required
• Strong Proficiency with Adobe InDesign.
• Bachelor’s degree, preferably in Business, Marketing or Real Estate
• Proficient in intermediate functions including MS Word, Excel, Powerpoint and comfortable with using network/cloud based systems.
• Excellent communications skills, both oral and written.
• Excellent organizational and prioritization skills.

Pursuant to local law, Colliers is disclosing the following information:

Area / Location Specific: Irvine, CA

Approximate Compensation for this Role: $70,304 - $73,316 annually

Our compensation ranges are determined by role, level, and location. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

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Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Applications will be accepted on an ongoing basis.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [email protected] for assistance.