• Join UQ's Academic Services Division and support key academic outcomes across UQ!

• Partner with the Academic Registrar in a highly autonomous role where your judgement, initiative and organisation skills make a real impact.

• Full-time, permanent opportunity with a salary in the range of $85,451 - $94,983 plus 17% superannuation (HEW 5).

• Based at UQ's vibrant St Lucia campus with access to a wide range of staff benefits.

About This Opportunity  

We are seeking an experienced Executive Assistant to support the Academic Registrar within UQ's Academic Services Division. As a trusted partner to a senior university leader, you will play a key role in supporting key priorities and ensuring the smooth operation of a busy executive office.

Working with a high level of autonomy, you'll manage competing priorities, build strong stakeholder relationships, and help drive important outcomes across the University. This is an excellent opportunity for a proactive and highly organised professional who enjoys taking ownership, solving problems and making a meaningful contribution in a fast-paced environment.

Key responsibilities will include:

• Managing the Academic Registrar's diary, day-to-day priorities, inbox and correspondence.

• Acting as a key point of contact, triaging enquiries and ensuring matters are directed and resolved efficiently.

• Coordinating meetings, briefings and supporting documentation to keep activities running smoothly.

• Building and maintaining effective relationships with stakeholders across the University and external organisations.

• Assisting with travel, expense management and records administration to support the efficient operation of the office.

About You   

We are looking for an experienced Executive Assistant who thrives in a busy senior office environment. You will be confident supporting a senior staff member, managing competing priorities, exercising sound judgement and discretion, and building strong relationships with a diverse range of stakeholders while keeping operations running smoothly.

You will also bring:

• Relevant qualifications and/or equivalent experience in an executive support, administration or similar role. We value a combination of education, training and practical experience.

• Demonstrated administrative and customer service skills, including experience providing high-level executive assistance to senior staff in a large and busy workplace environment.

• Proven ability to coordinate and manage complex, diverse and competing commitments for a senior leader using an electronic diary system.

• Highly developed written and verbal communication skills, including the ability to consult and negotiate effectively with diverse internal and external stakeholders.

• Strong organisational, time management and prioritisation skills, with the ability to manage competing work demands and meet deadlines.

• Excellent attention to detail, sound judgement and the ability to handle confidential and sensitive information with professionalism.

About UQ 

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world, working together to create a better world. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available.  

Enjoy up to 26 weeks paid parental and primary care leave, 17% super, 17.5% leave loading, flexible and hybrid working options, health and wellbeing programs, a heavily discounted Study for Staff program, on‑campus childcare, affordable parking, and salary packaging. 

Interested? 

For more information about this opportunity, please contact Jasmine Collison on [email protected]. For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line.  

When you apply, please ensure you upload a resume and cover letter summarising how your background aligns to the ‘About You’ section. Please note that applications received via email will not be accepted. 

Other Information  

Pre-employment checks may include: verification of the right to work in Australia and  criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.  

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.  

We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ and encourage applications from candidates who may not meet every criteria but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing [email protected] or calling +61 7 3365 2623. 

Applications close Friday 14 August 2026 at 11.00pm AEST (R-67564). Please note that interviews have been tentatively scheduled for 31 August.