Fleet Administrator

POSITION: FLEET ADMINISTRATOR

COMANCO is seeking a highly organized, detail-oriented Fleet Administrator to support the daily operations of our Fleet Department. This role is ideal for a professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in maintaining accurate records, strong vendor relationships, and efficient administrative processes.

As a Fleet Administrator, you will play a vital role in supporting fleet operations by coordinating work orders, purchase orders, vendor communications, invoice processing, and equipment service activities. Your work will help ensure that equipment repairs, maintenance requests, parts procurement, and fleet records are managed accurately and efficiently, enabling our operations teams to remain productive and successful.

What You'll Do

In this role, you will coordinate and manage administrative processes that support the maintenance and operation of COMANCO's fleet and equipment assets.

You will create, review, and maintain equipment work orders while responding to service requests and equipment inspections to ensure repairs and maintenance activities are properly documented and prioritized. You will communicate urgent equipment issues with fleet personnel, track repair progress, coordinate parts ordering, and ensure equipment status and location information remain accurate within company systems.

You will create purchase orders, receive and process goods and services, review invoices for accuracy, and quickly resolve discrepancies. Additionally, you will work directly with vendors to address delivery issues, negotiate competitive pricing, and maintain strong business relationships that support fleet operations.

The Fleet Administrator will also support inventory activities, order shop supplies, assist with package receiving and distribution when needed, and participate in fleet-related projects and process improvements. Maintaining and updating Standard Operating Procedures (SOPs), managing a high volume of phone calls and emails, and supporting leadership with administrative tasks will also be key responsibilities.

Success in this role requires exceptional organization, attention to detail, strong communication skills, and the ability to manage multiple priorities while maintaining accuracy and professionalism.

What We're Looking For

The ideal candidate is organized, proactive, and capable of handling multiple tasks in a deadline-driven environment. You should be comfortable interacting with vendors, supporting internal operations teams, managing administrative processes, and learning company systems and procedures.

Candidates must possess a High School Diploma, GED, or equivalent combination of education and experience. Technical education or training is preferred. We are seeking individuals with three to five years of administrative, fleet, maintenance, purchasing, operations support, or related experience.

Experience supporting equipment maintenance operations, fleet management, purchasing, inventory control, vendor management, or construction-related environments is highly valued.

Required Skills

We are seeking candidates with proven experience in:

• Administrative support within a fleet, maintenance, construction, or operations environment
• Creating and managing work orders and purchase orders
• Vendor communication, coordination, and relationship management
• Invoice review, reconciliation, and discrepancy resolution
• Equipment maintenance tracking and service coordination
• Inventory control and shop supply management
• Managing multiple priorities in a fast-paced environment
• Developing and maintaining Standard Operating Procedures (SOPs)
• Strong organizational and time management skills
• Professional written and verbal communication
• Problem-solving, analytical thinking, and attention to detail
• Microsoft Outlook, Word, Excel, and other business software applications
• Learning and utilizing company-specific software systems and databases
• Cross-functional collaboration with operations, management, vendors, and field personnel

Why COMANCO?

At COMANCO, successful projects depend on reliable equipment, efficient processes, and dedicated professionals behind the scenes. As a Fleet Administrator, you'll play a critical role in supporting fleet operations and ensuring our equipment, vendors, and administrative processes work together seamlessly.

You'll join a collaborative team environment where your organization, problem-solving abilities, and attention to detail directly contribute to operational success. This role offers the opportunity to build a long-term career while supporting one of the most important functions within the organization.

If you are highly organized, enjoy coordinating multiple tasks, and take pride in supporting operational excellence, we encourage you to apply.

COMANCO is an Equal Opportunity Employer: minority/female/disability/veteran

Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Drug-free Workplace under Federal Law