Legal Admin (Contract)

Legal Administrative Assistant (Contract)

Location: Denver, CO (Hybrid, 3 days/week onsite)
Schedule: 9:00 AM–5:00 PM
Status: Nonexempt

Our client, a nationally recognized law firm, is seeking a Legal Administrative Assistant for its Denver office to support lawyers in the firm's Business Department. The Legal Administrative Assistant provides administrative support to an assigned team of legal professionals, may provide back-up support to other lawyers and staff, and works collaboratively with legal and business services professionals to deliver excellent service to internal and external clients. This hybrid role requires a 60% in-office presence, or at least three days a week onsite.

Responsibilities

• Manage attorney calendars, including scheduling, resolving conflicts, and booking in-person and virtual meetings
• Coordinate domestic and international travel and prepare accurate, timely expense reports
• Prepare billing materials, including reviewing and editing prebills
• Serve as primary point of contact for internal and external inquiries and help triage competing demands on attorneys' time
• Initiate and coordinate conflict checks per new client and matter intake procedures
• Maintain contact management systems for assigned attorneys
• Complete daily time entry for timekeepers accurately and on schedule
• Draft, revise, and proofread legal documents, correspondence, memoranda, presentations, and occasional court documents
• Stay current on firm policies, legal procedures, and matters relevant to assigned practice areas
• Handle sensitive and confidential information with discretion and professionalism
• Maintain organized paper and electronic files; perform general office duties as needed

Qualifications

• At least one year of administrative support experience in a law firm
• EC/VC or M&A experience a plus
• Advanced Microsoft Office skills (Word, Excel, PowerPoint)
• Familiarity with formatting legal pleadings and proofreading legal documents a plus
• Strong attention to detail, organizational skills, and client service orientation
• Excellent written and verbal communication skills
• Ability to work independently in a fast-paced environment and adjust priorities
• Flexibility to work outside standard business hours as needed
• Ability to commute to the office regularly and lift up to 10 lbs