Production & Inventory Control Coordinator

Description

Reports To: Planning Manger

Department: Supply Chain & Production Support

FLSA Status: Hourly

Summary

Responsible for developing daily production schedules and coordinating inventory flow to support the company’s customer service goals. Make tactical decisions related to balancing supply and demand, aligning material volumes and availability with anticipated and planned customer demand. Compile and communicate production, inventory and material utilization reports for Management. Collaborate with all departments. 

Essential Duties and Responsibilities

• Develop and monitor production schedules to ensure deadlines for internal and customer requirements are met. 
• Collaborate with customer service and sales regularly for any order updates requiring modifications to production plans or material purchases.  
• Generate work orders for production and R&D trials. Enter required information and transactions into sage.
• Compile information to track production batch times for management.
• Participate in efforts aimed at standardizing raw material planning process. 
• Proactively manage and monitor inventory against stocking policies to ensure proper ingredients are brought in timely for production use.  
• Process all internal stock movement and transactions verifying all products are accurately tracked and posted both in and out of inventory in a timely manner. 
• Create and process all paperwork required for bulk shipments. Complete shipment transactions in ERP system up to the invoicing stage.
• Receive inventory into stock for recordkeeping.
• Manage safety stock. 
• Determine required material and inventory levels for reorder points based off sales and production usage. 
• Update ERP system with accurate reorder points and minimum order quantity information.
• Proactively notify purchasing and/or manager of materials, quantities and delivery dates required.
• Participate on material review board (MRB) to advise for stock related decisions.
• Proactively communicate aging and obsolete inventory to management to determine necessary action.
• Work with R&D on trials, off-specification consumption, formula updates, and new product development. 
• Coordinate material staging to ensure required R&D testing is done prior to production runs. 
• Key participant in annual inventory process. 
• Comply with all company occupational health, safety, and environmental legal requirements.
• Report all unsafe conditions, work related injury or illness to a member of the leadership team.
• Make recommendations for changes/improvements to ISO 9001 and ISO 45001 integrated management systems.
• Handle various projects as requested.

Competencies

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information efficiently; Develops alternative solutions; Works well independently and in group problem solving situations.

Team-Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and 

welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to help 

deliver group commitments to shared goals and objectives; Supports everyone's efforts to succeed; Recognizes 

accomplishments of other team members.

Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning

for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals

and objectives; Develops realistic action plans.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and 

consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to

improve performance; Monitors own work to ensure quality.

Work Environment

While performing the duties of this job, the employee is occasionally exposed to work near moving mechanical parts; fumes or airborne particles; toxic or caustic chemicals; risk of electrical shock and vibration. The noise level in the work environment is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. 

While performing the duties of this job, the employee is regularly required to talk or listen. The employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. Vision requirements are close and distance vision and ability to adjust focus.

Physical Demand

N/A

Rarely 0 - 33%

Occasionally 34% - 66%

Frequently 67% -100%

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• A related degree plus one-year experience ideal; or equivalent experience and knowledge in manufacturing, distribution, or logistics related environment required. 
• Good Microsoft experience, especially in Excel. ERP experience ideal.
• Solid math and reasoning skills with ability to anticipate, analyze, and interpret data and trends. 
• Confidence to interact with all organizational levels and make necessary recommendations. 
• Outstanding attention to detail, organizational and follow-up skills. 
• Confident and clear written and verbal communication with internal and external resources.
• Strong ability to multi-task, prioritize and manage time effectively to meet deadlines reliably.
• Ability to work under pressure and meet deadlines efficiently while maintaining a positive attitude. 
• Desire to learn and take on additional projects and responsibilities cooperatively. 
• APICS or ASCM Certified Production and Inventory Management ideal. On-the-job DOT training.